Perform various administrative, organizational, financial, operational, and project-related activities in support of an individual or group varying in size
Provide support to executives, more senior level Administrative Assistants, managers, employees, and office visitors by handling daily office tasks
Organize meeting schedules, manage, and maintain conference rooms for executives and various office teams
Plan, coordinate, and execute internal events such as off-sites, team-building events, and organization-wide meetings
Provide professional communication via phone, email, and mail
Screen phone calls and electronic messaging and route to the appropriate party
Generate reports and presentations, set up meetings, manage office space, write and edit documents, and manage filing systems
Prepare communications, such as memos, emails, invoices, reports, and other correspondence
Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies
Provide real-time scheduling support by booking appointments and preventing conflicts
Manage calendars, travel arrangements, and expense reporting
Represent business unit in site-wide/global initiatives
Collaborate with other administrative and/or operational staff to exchange data and information that enables budget planning and expense control

HS diploma or equivalent education
7+ years of experience supporting senior executives, Vice Presidents, or equivalent leadership roles
Must reside in the Seattle, WA area and work at client site in Redmond, WA as needed
Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, Excel, and SharePoint
Experience supporting customer-facing sales organizations and executive leadership teams
Strong project management and organizational skills with exceptional attention to detail
Experience coordinating global meetings and stakeholders across multiple time zones
Proven ability to prioritize competing demands and execute with urgency and accuracy
Experience handling sensitive and confidential information with sound business judgment

Account Executive

Key skills