Turn approved quotes into clean, accurate equipment orders.
Place orders with distributors and vendors, confirming pricing, availability, and lead times before anything goes out.
Track every open order and reconcile vendor confirmations with the original quote, so surprises are caught early rather than at delivery.
Receive incoming shipments and verify what arrived against packing slips and purchase orders.
Maintain accurate inventory records for equipment in transit, in stock, or awaiting deployment.
Keep order documentation organized and audit-ready.
Partner with finance to match POs and resolve invoicing discrepancies as they arise.

High school diploma or equivalent
At least 1 year of experience in order processing, purchasing, inventory, data entry, or a similar administrative role, or an equivalent combination of education and experience.
Working proficiency with email, spreadsheets, and web-based ordering or inventory systems.
Proficiency with CRM tools and Microsoft Office Suite.
A passion for technology and the drive to continuously learn.
Consistent availability during standard business hours
Legally authorized to work in the United States.

Equipment Ordering and Inventory Support Specialist

Key skills