Senior Administrative Assistant, Administrative Support Assistant III

Role Overview

• Supports multiple executives, ranging from Director to Managing Vice President level
• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports
• Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment
• Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams

Requirements

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace
• Associates Degree preferred
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment preferred
• At least 3+ years of calendar management supporting multiple executives preferred
• At least 1+ year of meeting and event planning experience preferred
• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions preferred
• Experience setting up video conference and Zoom/Skype technology for meeting user preferred
• Excellent written and verbal communications preferred
• Excellent organizational skills

Benefits

• Comprehensive, competitive, and inclusive set of health, financial and other benefits that support total well-being