Payroll Analyst - Innovative Engines and Energy Company

WIT Recruiting is a company that provides staffing and recruitment services, and they are seeking a Senior North American Payroll Tax Specialist. This role involves supporting payroll tax operations across North America, focusing on compliance, accuracy, and resolving complex payroll tax issues.

Responsibilities:

• Own daily payroll tax funding activities, including validation, balancing, and reconciliation across North America
• Drive quarter end and year end processes, including audits, final validations, and reconciliation deliverables
• Perform detailed W-2, W-2c, and Form 941 reconciliation and corrections, including investigating variances and resolving root causes
• Research and resolve complex payroll tax issues across federal, state, local, and provincial jurisdictions
• Manage tax notices and correspondence, partnering with ADP and internal stakeholders to ensure timely resolution
• Support payroll tax compliance activities, including filings, corrections, and documentation preparation for audits
• Investigate liens, levies, offsets, and agency withholding orders, ensuring accurate handling and resolution
• Register withholding and unemployment accounts with state and local agencies as needed
• Respond to employee tax related questions (including W-4 inquiries) through email, messaging platforms, and ticketing workflows
• Collaborate closely with teammates to strengthen controls, improve accuracy, and ensure consistent compliance outcomes
• Participate in system testing and validation for new tax forms, new platforms, and payroll technology enhancements
• Contribute to projects that improve payroll tax processes, reporting, and operational efficiency

Requirements:

• 5 to 8 years of experience in a payroll tax focused role, supporting North American payroll operations
• Proven Canadian payroll tax experience, including compliance and reconciliation work
• Strong U.S. payroll tax expertise, including multi state compliance and payroll tax corrections
• Hands on experience with W-2, W-2c, 941, and quarter end and year end reconciliation processes
• Experience in an analytical environment, with a demonstrated ability to interpret data, spot patterns, and troubleshoot discrepancies
• Advanced Excel skills, beyond basic formulas, with confidence working in large data sets and reconciliation reports
• Comfort operating in a service driven environment with SLAs, case management, and stakeholder communication
• Ability to remain calm and organized during peak periods and deliver under tight deadlines
• Experience working with ADP SmartCompliance, including notice resolution and tax processing workflows
• Familiarity with SAP, GlobalView, and CICPlus Tax Withholding solutions
• Experience supporting payroll tax audits and preparing audit documentation packages
• Exposure to payroll tax process validation, controls testing, and continuous improvement initiatives