Creative Sales Marketing and Logistics Project Coordinator

The Pathfinder is the leading nonalcoholic spirit brand in the United States, currently expanding across over 40 markets nationwide. They are seeking a highly organized Creative Sales Marketing and Operations Project Coordinator to assist with ongoing projects and plans, focusing on inventory management, community management, and sales and marketing coordination.

Responsibilities:

• Help create a dashboard to assist with managing and checking inventory at the distributor level
• Follow up on VIP support (sales/inventory portal)
• Manage inventory at Ship Dudes (3PL company)
• Help manage merchandise sourcing and ordering
• Build and maintain detailed project timelines, production schedules, and delivery milestones across teams and channels
• Proactively flag risks, dependencies and resourcing gaps before they become issues
• Answer emails from the hello@drinkthepathfinder.com address, and offer support through any issues (returns, complaints, reviews, etc.)
• Input all direct sales wholesale portals and systems – ensure proper checks through the sales team, and maintain a directory of accounts that will stay “direct” vs those that will go through distribution
• Handle all samples – ensuring all invoices are correctly sent to accounting
• Contact distributors when needed
• Serve as the centralized point of intake for all creative and marketing requests from internal teams including sales, operations and leadership
• Partner with sales to manage creative requests for on and off premise needs such as event assets, retail executions, POS materials, menus, sell-in tools and field marketing support
• Work with creative agencies and leadership team to assess timeliness, needs, and asset requests
• Translate cross-functional business into clear actionable creative briefs for creative team with defined timelines, scope and priorities
• Ensure all cross-functional requests are appropriately prioritized against marketing and brand initiatives to protect quality and create team capacity
• Design, build, and evolve scalable workflows for creative, marketing and sales operations – this role will help establish the process, not just follow it
• Create visibility and accountability for National Accounts mandates
• Work on RFPs for National Accounts; NIFs, RFPs, etc
• Help build process for tracking
• Own project management tool – Asana – as well as maintaining Google Suite
• Balance competing priorities across ongoing initiatives
• Track bandwith and help ensure teams are focused
• Support EVP with any and all upcoming projects and “fire drills.”
• Be a liason between our creative brand agency and the EVP of Sales and Marketing
• Be a liason for our digital agency and our creative agency and our leadership team, building any necessary processes to help move forward
• Help with small website and shopify tasks
• Help update and organize affiliate marketing links; identify appropriate company, work with PR to ensure we are using the best tools for writers and publishers
• Work with operations and EVP for new ad platforms: Instacart, Amazon, Whole Foods, etc

Requirements:

• Highly organized is key
• Proficient in all google suite, excel, word
• This individual should be able to work in a fast-paced environment, with many pivots, managers, and love of start-up culture
• Strategic Thinker with a Hands-On Approach: You excel at both high-level strategic planning and on-the-ground execution, adeptly shifting focus based on the needs of the business
• Ability to work with multiple channels in the business, with a jump right in attitude
• Exceptional organizational and prioritization skills, able to manage multiple high stakes projects at the same time
• Confident communicator who is not afraid to ask questions to 'get it right.'
• Strong Communicator and Relationship Builder: Exceptional communication and relationship management skills that enable you to connect with a range of stakeholders
• Analytically Minded: You're data-driven and can interpret data to inform decisions and adjust strategies quickly
• Motivated and Results-Oriented: Thrives in a fast-paced, growth-focused environment, and is motivated by delivering results and driving performance
• Some working knowledge of shopify is preferred
• Working knowledge of canva is preferred – this is a creative job