The Pathfinder is the leading nonalcoholic spirit brand in the United States, currently expanding across over 40 markets nationwide. They are seeking a highly organized Creative Sales Marketing and Operations Project Coordinator to assist with ongoing projects and plans, focusing on inventory management, community management, and sales and marketing coordination.
Responsibilities:
- Help create a dashboard to assist with managing and checking inventory at the distributor level
- Follow up on VIP support (sales/inventory portal)
- Manage inventory at Ship Dudes (3PL company)
- Help manage merchandise sourcing and ordering
- Build and maintain detailed project timelines, production schedules, and delivery milestones across teams and channels
- Proactively flag risks, dependencies and resourcing gaps before they become issues
- Answer emails from the hello@drinkthepathfinder.com address, and offer support through any issues (returns, complaints, reviews, etc.)
- Input all direct sales wholesale portals and systems – ensure proper checks through the sales team, and maintain a directory of accounts that will stay “direct” vs those that will go through distribution
- Handle all samples – ensuring all invoices are correctly sent to accounting
- Contact distributors when needed
- Serve as the centralized point of intake for all creative and marketing requests from internal teams including sales, operations and leadership
- Partner with sales to manage creative requests for on and off premise needs such as event assets, retail executions, POS materials, menus, sell-in tools and field marketing support
- Work with creative agencies and leadership team to assess timeliness, needs, and asset requests
- Translate cross-functional business into clear actionable creative briefs for creative team with defined timelines, scope and priorities
- Ensure all cross-functional requests are appropriately prioritized against marketing and brand initiatives to protect quality and create team capacity
- Design, build, and evolve scalable workflows for creative, marketing and sales operations – this role will help establish the process, not just follow it
- Create visibility and accountability for National Accounts mandates
- Work on RFPs for National Accounts; NIFs, RFPs, etc
- Help build process for tracking
- Own project management tool – Asana – as well as maintaining Google Suite
- Balance competing priorities across ongoing initiatives
- Track bandwith and help ensure teams are focused
- Support EVP with any and all upcoming projects and “fire drills.”
- Be a liason between our creative brand agency and the EVP of Sales and Marketing
- Be a liason for our digital agency and our creative agency and our leadership team, building any necessary processes to help move forward
- Help with small website and shopify tasks
- Help update and organize affiliate marketing links; identify appropriate company, work with PR to ensure we are using the best tools for writers and publishers
- Work with operations and EVP for new ad platforms: Instacart, Amazon, Whole Foods, etc
Requirements:
- Highly organized is key
- Proficient in all google suite, excel, word
- This individual should be able to work in a fast-paced environment, with many pivots, managers, and love of start-up culture
- Strategic Thinker with a Hands-On Approach: You excel at both high-level strategic planning and on-the-ground execution, adeptly shifting focus based on the needs of the business
- Ability to work with multiple channels in the business, with a jump right in attitude
- Exceptional organizational and prioritization skills, able to manage multiple high stakes projects at the same time
- Confident communicator who is not afraid to ask questions to 'get it right.'
- Strong Communicator and Relationship Builder: Exceptional communication and relationship management skills that enable you to connect with a range of stakeholders
- Analytically Minded: You're data-driven and can interpret data to inform decisions and adjust strategies quickly
- Motivated and Results-Oriented: Thrives in a fast-paced, growth-focused environment, and is motivated by delivering results and driving performance
- Some working knowledge of shopify is preferred
- Working knowledge of canva is preferred – this is a creative job