Clinical Engineering Admin Asst/Field Support Specialist

TRIMEDX is dedicated to serving clients, patients, and communities with care and performance. The Clinical Engineering Field Support Coordinator II provides clerical and administrative support for Clinical Engineering, acts as a liaison between managers and leaders, and supports Field Operations by managing data and project tasks.

Responsibilities:

• Provide clerical and administrative support for staff
• Organize and develop information/materials necessary for meetings, special projects, presentations, and reports
• Interact with and provide support to all departmental infrastructure, including human resources, payroll, benefits, service operations, finance, and information technology
• Manage travel arrangements and expenses, as needed
• Place orders for Indirect items in procurement system as outlined by TRIMEDX Supply Chain
• Perform additional support tasks: coordinate meetings (including QVRs and team meetings), calendar management, prepare documents, take notes/minutes, send reminders/responses, maintain files and records
• Maintain documents: EOC Reports, QVR documents and minutes, and other documents as needed (Org chart/pictures)
• Schedule meetings as requested
• Provide regional support for company sponsored events
• Establish and maintain record keeping systems and processes
• Compile data for routine and special reports, utilizing Microsoft products including Word, Excel and PowerPoint to prepare spreadsheets charts and graphs, Utilize and work with various database software programs
• Compile daily, weekly, and monthly reports
• Act as a data resource and assist other departments, Managers and Directors as needed
• Maintain RSQ data, including approving/updating primary and secondary PM Tech, reassigning workorders, updating Warranty Information (including start/end dates), updating ROTA, and additional items, as directed
• Participate in obtaining information for various projects by contacting subject matter experts and resources at TRIMEDX and the hospital as required
• Monitors compliance within various Divisional and TRIMEDX projects and tasks
• Coordinates and consolidates data collection and information requests, from Region(s) or System(s)
• All other duties as assigned

Requirements:

• Must be organized and able to communicate effectively (written or orally)
• Must be task oriented and able to complete assigned tasks on time
• Must be able to multi-task in support of the Field Operations
• Knowledge of Microsoft Office applications
• Ability to manage time and set priorities amidst multiple tasks and deadlines
• Ability to work effectively with other team members
• Strong interpersonal and telephone skills
• Strong written and verbal communication skills
• High school or equivalent degree
• Minimum 3 yrs office experience providing clerical and administrative support
• Experience in data management
• Associates degree