Administrative Assistant

The Administrative Assistant for Sales, reports to the Senior GM of the Sales Subsidiaries and supports this role in addition to supporting the Director of Retail, Director of Trade and Director of PDSN. The sales Administrative Assistant will also support the Sales Sub leadership team as appropriate.  This role works under minimum supervision and performs a variety of administrative duties, including handling of confidential information, utilization of various computer software systems, calendar/daily planning, making visual and written support for presentations, composing and distributing internal communication, and responsibility for maintaining branch updates and shared files. Professional and timely communication as well as high attention to detail are critical to success in this role.  This is a full-time onsite role that works in the Geneva, IL office Monday - Friday.  

As a member of the Pella Family of Brands, you will be eligible for company sponsored benefits that include healthcare, dental, vision, paid vacation, a generous 401(k) plan, tuition assistance, and much more. The pay range for this role is $25 - $32/hr., with eligibility to receive other supplemental earnings such as over-time. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, experience, specific work geography, as well as internal equity and alignment with market data.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Coordinates administrative responsibilities for the assigned business leaders. 

• Maintain a high level of professionalism in all interactions, ensuring appropriate communication, and proper discretion with confidential and sensitive information.

• Utilization of Microsoft Office systems, and demonstration of advanced skills in PowerPoint, Outlook, Teams and Excel in addition to SharePoint. 
• Arranges and administers appointments and meetings, including composing and distributing related materials, such as agendas, reports, slides deck and handouts.
• Composes and distributes communications to Pella Direct Sales Network (PDSN).
• Maintains and enhances SharePoint site, including files, folders and access as needed.
• Collects data, analyzes and provides summary to leaders as needed, may occur on a tight timeline.
• Maintains and post organizational charts, PDSN contact information and territory management.
• Works with third party vendors to manage website searches and maintains updates to the Pella Store Directory. 
• Assists with year-end performance excellence process and coordination of communication and reports to meet deadlines.
• Coordinates arrangements to ensure successful internal and external meetings such as room reservations, meal selections and reservations, travel arrangements, presentation aids, etc.  Travels to special events as needed and requested.

• Responsible for coordinating the onboarding tasks for new hires reporting to assigned leaders.

• Attends business meetings as needed.
• Responsible for development and administration for special projects as assigned to support the PDSN business.
• Collaborates with other corporate functions as needed.
• Travel of up to 10% may be required. 

SUPERVISORY RESPONSIBILITIES 

This job has no supervisory responsibilities.

QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

Associate's degree (A. A.) or equivalent from two-year college or technical school; Bachelor's degree (B.A.) from four-year college or university preferred; and one to two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS 

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization. Ability to maintain confidentiality of sensitive information is essential. 

MATHEMATICAL SKILLS 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY 

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.  Able to exercise good judgement to make decisions as needed to support the department.

COMPUTER SKILLS 

Proficient in Outlook, Word, Excel and Power Point applications.  Knowledge of SharePoint and Oracle systems a plus.

CERTIFICATES, LICENSES, REGISTRATIONS 

None required.

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

About Pella Corporation

As the #1 most-preferred national window and door brand by homeowners across the country, Pella Corporation leads the industry in innovation and design. Founded in 1925, today the Pella Family of Brands encompasses a robust product offering sold and installed through various channels. We are a growing, privately owned company with 20 manufacturing locations and over 10,000 team members in the U.S. and Canada. Pella is consistently recognized as a great place to work by Newsweek, Forbes and Glassdoor, having most recently been named to America’s Greatest Workplaces for Diversity by Newsweek in 2024, as well as Forbes' 2024 Best Employers for Women and Best-In-State Employer in Iowa. We have also received numerous accolades for innovation and design, including Fast Company’s Best Workplaces for Innovators in 2024 and Most Innovative Manufacturers for 2022 and 2023.

At Pella, our team cares deeply, learns continuously and achieves results that go beyond. We encourage creative thinking that seeks out and includes diverse perspectives. And we empower you to do the work you’re most proud of — that’s why we offer individualized talent development plans, cross-functional experiences and opportunities for career advancement through personal and professional development.

With talent just like you, we are imagining, building and fighting for a brighter future for generations to come. Ready to find a career that sparks your passion?