Student Technical and Accounting Assistant - (Federal Work Study Required)

Title: Student Technical and Accounting Assistant - (Federal Work Study Required)
Employee Classification: Student Help Regular
Division Name: Academic Affairs
Department: Financial Aid Office

Job Summary

The Technical and Accounting Assistant I will provide support to the management area of the Financial Aid Office as a customer service representative, and a Technical Assistant for the America Reads/America Counts Program (ARAC). This position could provide support to the front desk of the counseling area.

Duties will include creating, maintaining and updating forms, payroll spreadsheets, monitoring tutor group chat entries and other duties as assigned.

This position will provide support to the Financial Aid Office in general. Duties will also include collecting and updating statistical data, reviewing reports, verifying data entry/building awards in the Campus Solutions system; initiating and responding to correspondence from parents and student borrowers via phone, e-mail and mail; assisting students and families with scholarship searches; assisting with requests for verification of student awards.

This position is for the spring semester, through the summer session and the next academic year.

Additional Information

Student employees are eligible to participate in the University’s 403(b) Plan.  More information can be found here.

Pay Rate

$15.50/hour - $16.50/hour

Required Qualifications

A minimum GPA of 2.6; the ability to communicate clearly and concisely verbally and in writing; attention to detail and dependability are required. Applicants must be eligible for Federal Work Study funding each academic year.

Preferred Qualifications

The preferred candidate will possess excellent math or accounting skills and will be proficient with technology. Microsoft Office applications are strongly preferred. Preferred candidates will be fluent in Spanish.

Work Hours

10-15 hours per week. Work hours are between 8:00am - 4:30pm, Monday through Friday.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
-Effectively communicate on a daily basis.

Proposed Starting Date

March 16, 2026

Required Applicant Documents

Resume, Reference List, and Work Availability

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Contact Information for Applicants

Poli Trilikis
pptrili@ilstu.edu 

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.