2nd Shift Administrative Assistant

Pay: $30.94 per hour.  The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data..

Benefits: ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management

The 2nd Shift Administrative Assistant will assist in by providing office support to ensure that the operation is in compliance with company record-keeping policies and responsive to the needs of its clients. The administrative assistant handles routine and advanced duties for supervisors and managers by being the initial point of contact, answering phones and filtering information respectively.

1. Weekly payroll of 120 plus employees and ensuring employees get paid in a timely fashion.
2. Generating service request tickets reported by porters/matrons, supervisors, manager, and clients in the building.
3. Closing out all service request tickets on a daily basis.
4. Assigning tasks to porters/matrons.
5. Assigning tickets and working alongside foreman to ensure smooth building operation.
6. Working alongside Supervisors and Project Manager to simplify their daily tasks.
7. Creating/uploading reports requested by Building Office and Supervision.
8. Monitoring Tork Dashboard for toilet paper/hand towels throughout the building to ensure the building restrooms are fully stocked.
9. Closing out QAT tickets.
10. Closing out periodic work orders throughout the month.
11. Generating work orders, scanning, and closing out on a monthly basis.
12. Performing clerical duties to schedule safety talks, ensuring the porters/matrons are compliant with building operation changes.
13. Keeping track of cleaning supply inventory and ensuring we have enough stock to operate the building.

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience as an administrative assistant or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.
• Ability to handle sensitive information with discretion.

Preferred Skills:

• Experience with office management software, such as CRM and ERP systems.
• Knowledge of basic bookkeeping and office administration.
• Familiarity with project management tools and techniques.

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.   ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.
ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country.  Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.
ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.   For more information, visit www.abm.com