Administrative Assistant Intermediate

Department Contact: Johnny Carrillo, 575-646-2519, jcarr622@nmsu.edu

Internal or External Search: External - Open to all applicants

 

Advertising Summary: The NMSU Fire Department is seeking an Administrative Assistant III to support emergency services. This position is critical to the service provided to the community by the Fire Department. The administrative support provided by this position ensures that adequate staffing, equipment, and supplies are available to the responders. Please apply at careers.nmsu.edu.

 

Position Details

Position Title: Administrative Assistant Intermediate

College/Division: President's Office

Department: 500425-FIRE PROTECTION SERVICES

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: 17.85

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

 

Job Duties and Responsibilities: Provides administrative support such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries. Schedules and coordinates meetings, events, interviews, and appointments, for supervisors, which may include coordinating travel and lodging arrangements. Serves as the HR liaison for the department; completing recruiting, hiring and other employment processes as needed. Requisitions supplies, equipment, maintenance, and other services. Assists unit management and staff in problem solving, project planning, and development and execution of stated goals and objectives; Posts, balances, monitors, and reconciles internal department/division monthly ledgers, budgets, financial reporting system reports. Completes the billing and invoicing processes for service.

 

Qualifications

Required Education and Experience: 
High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.

Equivalent Qualifications: 

Preferred Qualifications: 
Experience in utilizing systems such as AggieMart, AiM, and Banner is preferred.

Special Certification/Licensure: 

 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.