Executive Administrative Assistant

As a strategic partner to senior leaders, you will orchestrate the details that power big decisions. This high-visibility role offers daily exposure across businesses and the chance to shape how work gets done. You will build relationships, create structure, and anticipate what is needed before it is asked. Join us to elevate the executive experience and make an immediate impact.

As an Executive Administrative Assistant in the Corporate Tax team, you partner with senior leaders to keep complex operations running smoothly. You coordinate calendars, meetings, and travel; craft clear communications; and ensure every interaction reflects our standards. We rely on your judgment, confidentiality, and attention to detail to help us deliver outstanding outcomes for clients and colleagues. Together, we build efficient processes and a positive, inclusive team culture.

Job responsibilities

• Manage complex calendars and prioritize meetings.
• Triage incoming calls with discretion.
• Coordinate meeting logistics and plan offsite events, including catering and transportation.
• Arrange domestic and international travel.
• Process invoices and travel and expense claims in line with policy.
• Onboard and offboard staff, including equipment and system access.
• Draft clear, professional communications for diverse audiences.
• Maintain organizational charts and executive biographies.
• Anticipate needs, flag issues early, and remove obstacles.
• Prepare and edit spreadsheets and presentations for client meetings.
• Partner with administrative colleagues and lead ad hoc projects.

Required qualifications, capabilities, and skills

• Advanced administrative experience supporting senior executives.
• Proven judgment and discretion handling confidential information.
• Advanced organizational and time management skills.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent written, oral, and interpersonal communication skills.
• Expertise in calendar management and prioritization.
• Professional telephone etiquette and client service orientation.
• Ability to produce high-quality documents and emails.
• Experience coordinating domestic and international travel.
• Experience processing invoices and travel and expense claims in line with policy.
• Ability to work independently and as part of a team in a fast-paced environment.

Preferred qualifications, capabilities, and skills

• Bachelor’s degree.
• Experience supporting Managing Director level or equivalent.
• Advanced Microsoft Excel and PowerPoint skills for data and presentations.
• Event planning experience for offsites and external events.
• Experience onboarding and offboarding staff, including system access.
• Experience maintaining organizational charts and executive biographies.
• Comfort working across time zones with global stakeholders.

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
   We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.