Executive Assistant to the CEO

Are you ready to own something big? Automox is turning IT admins into IT heroes by replacing traditional tools with our award winning cloud-native endpoint management platform. Our product works autonomously and so do our teams. We value a ‘one team’ mentality where everyone’s unique skills contribute to an environment that encourages collaboration and ownership. At Automox you’re enabled to do your best work, grow your career, and have an impact that will be noticeable. WE ARE A_TOMOX… all that’s missing is U! 

If you naturally think three steps ahead, bring calm to complexity, and take real pride in making leaders more effective, this role is for you!

We’re seeking a highly proactive, detail-obsessed Executive Assistant who operates at the intersection of executive operations and experience design. As a trusted partner to our CEO and leadership team, you’ll manage priorities, internal events, optimize executive calendars, coordinate board engagement, oversee T&E, and ensure seamless day-to-day operations across a growing software company.

This role is equal parts strategic thought partner, operational anchor, and event quarterback. You’ll anticipate needs before they surface, keep the leadership team aligned and organized, and take full ownership of planning and executing impactful company offsites and internal events that bring our team together.

WHAT YOU'LL OWN & DRIVE

Executive & Leadership Support 

• Serve as a trusted partner to the CEO, managing calendars, meetings, travel, and communications 
• Coordinate scheduling and logistics for the leadership team as needed, including quarterly offsites
• Prepare meeting materials, agendas, notes, and follow-ups 
• Help prioritize incoming requests and ensure critical items are handled efficiently 
• Act as a point of contact between the CEO, internal teams, and external partners 

Business Operations & Coordination 

• Track action items, deadlines, and key initiatives to help leadership stay aligned 
• Assist with internal communications and documentation 
• Support special projects and ad-hoc initiatives as needed 
• Help improve internal processes and workflows as the company grows 

Offsites & Internal Events 

• Plan and execute company offsites, leadership retreats, and internal events (virtual and in-person) 
• Manage logistics including venues, travel, lodging, agendas, vendors, catering, and budgets 
• Partner with leaders to design agendas that support team alignment and company goals 
• Ensure events run smoothly from planning through execution and follow-up 
• Maintain timelines, checklists, and post-event retrospectives 

WHAT YOU BRING TO THE TABLE

Required Skills & Experience 

• 5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role • Experience supporting senior executives, ideally in a startup or small company environment 
• Strong organizational and time-management skills with exceptional attention to detail 
• Excellent written and verbal communication skills 
• Proven ability to handle confidential information with discretion 
• Comfort juggling multiple priorities and shifting deadlines 

Nice to Have 

• Experience in a software or technology company 
• Event planning or offsite/retreat planning experience 
• Familiarity with tools such as Google Workspace, Slack, Zoom, Notion, Asana, or similar 
• Experience working with distributed or hybrid teams 

Personal Qualities That Matter Here 

• Proactive and anticipatory 
• Calm under pressure and solutions-oriented 
• Adaptable and comfortable with ambiguity 
• Collaborative, friendly, and professional 
• Takes pride in making leaders and teams more effective

Why Join Us 

• Work closely with the CEO and leadership team in a high-impact role 
• Help shape how the company operates and comes together as a team 
• Opportunity to grow with the company and take on increasing responsibility 
• Competitive compensation and benefits

The salary range listed is the base pay range for this position. In addition, the total compensation package includes bonus, equity and benefits. Actual earnings may be less or more depending on a candidate's direct experience, skills, industry knowledge, and location.

Compensation$65,000—$80,000 USD

LOCATION

We are a fully distributed company of remote employees.

***Note: We currently don't hire in California or New York metro***

ABOUT AUTOMOX

Automox is the cloud-native IT operations platform for modern organizations. Our award-winning answer to modern IT operations and best-in-class results earned Automox four straight quarters of record growth. We are now trusted by more than 2,500 leading companies and MSPs worldwide, including NASA, Yale, Xerox, Allbirds, and Unicef. It makes it easy to keep every endpoint automatically configured, patched, and secured – anywhere in the world. The future of IT Operations is cloud-native – and right now. Will you join us?

EMPLOYMENT AT AUTOMOX

✅ Must be able to pass a federal, state, county background check
✅ Complete a local in-person verification

TOTAL REWARDS: Thrive with Us

💵Competitive Salary

📈Equity for Full-Time Employees

🏦 401K Match

🏝Flexible PTO, generous sick time policy

 

Health & Wellness

🩺 Comprehensive Health Plans with generous employer contributions

🩺100% Company-paid Short Term/Long Term Disability and Life Insurance

🩺 Company HSA Contribution: $100-$200 per month based on tier

 

Happiness & Well-Being

🎁 $25 per month Lifestyle Spending Account

💻 Internet Reimbursement - $50/month

🗄 $500 Home office stipend

👨‍👧‍👦 $10k Adoption Benefit

🤰🏽Comprehensive Family Planning Covered on Meritian Medical Plan

We are committed to an inclusive and diverse company. Automox is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status, or any legally protected status.

We are not able to sponsor work visas at this time.