Administrative Apprentice, K-12 Programs & Initiatives

Description: 

This full-time apprenticeship offers administrative experience in a supportive environment.  Working on this highly collaborative team will contribute to the implementation of a comprehensive K–12 performing arts curriculum. This role provides foundational administrative support to the work of the team, delivering essential functions ranging from logistics to finance.

This role will help support the administration of the K–12 department including organizing meetings and events, travel logistics, tracking finances, and various tasks related to our expanding business development efforts. 

This role will report to the Director of Programs and Operations. The K–12 Programs Department operates on a hybrid work schedule and is in-office as a team Tuesday-Thursday. For Mondays and Fridays, employees can elect to work remotely or come into the office. 

 

Compensation: 

The salary is $18.50 per hour or a contracted amount of $29,600 for the school year.

 

About our K–12 Team: The K–12 team administrative team helps support the work of the department, delivering comprehensive K–12 performing arts programming to schools around the world. Our team members strive to uphold our key pedagogical values which are also reflected in the working norms of the department: 

• Success for all
• Active and experiential learning
• Igniting creativity
• Inquiry and reflection
• Providing meaningful encounters with high-quality works of music, dance, and drama

Key outcomes for the K-12 Programs Apprentice include:

• Gaining knowledge and experience working across multiple systems in supporting the business practices of the department and the institution.
• Developing expertise in applications needed to support the work, including MS Word, Excel, Powerpoint, Airtable, etc.
• Insight and experience in working collaboratively with artists, educators, and administrators from within Juilliard and with our collaborators around the world. 

 

About the Professional Apprentice Program: This program provides immersive training for emerging performing arts technicians and administrators, addressing the need for practical training in the field. For over four decades, it has prepared recent graduates, early-career professionals, and individuals undergoing career transitions for employment in the cultural sector. This is achieved through hands-on experience, professional development, and networking and mentorship opportunities. 

Details can be found on the Juilliard Website's Professional Apprentice Program Page.

 

Working at Juilliard

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

 

Role Responsibilities:

• Assist in the production of team meetings, events, and workshops.
• Attend all regular admin team and weekly team meetings, as well as project-specific meetings as needed and take meeting minutes.
• Regularly update information in the K–12 Database and other project or departmental spreadsheets.
• Assist in financial processes relating to expense processing and tracking. 
• Assist in travel planning for team members, including preparation of itineraries.
• Organize business development contacts and help manage related workflows.
• Contribute to the organization of office space, file storage, and materials for workshops.
• Oversee K-12 general email inbox 

 

Minimum Requirements:

• Strong technical skills, including proficiency in Microsoft Office, including Word, Excel, and Outlook, and an openness to learning new technical skills as needed.
• Strong organizational skills, comprehensive follow-through, and effective time management.
• The capacity to follow systems and processes, along with an innate understanding of effective prioritization.
• Attention to detail and an ability to find creative solutions to complex issues.
• A flexible and solutions-oriented mindset.
• Strong written and verbal communication skills, and the capacity to collaborate with internal and external staff.
• The capacity to perform multiple tasks at events while maintaining positive and friendly interactions with participants and staff. 
• The ability to work independently and manage multiple projects.

 

Benefits:

• All Juilliard performances are free to Juilliard employees.
• Discounts on day-of tickets to partner organizations at the Lincoln Center campus. 
• Tuition-free Extension classes. Feel free to browse available courses here.
• Generous paid time off, including personal leave, sick leave, and scheduled school holidays.
• A culture of excellence, best practice, and employee engagement with like-minded colleagues.

 

Nondiscrimination Policy:

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.