Executive Assistant

• Casual opportunity for an experienced Executive Assistant

• Exciting opportunity to support senior academic leadership, drive operational efficiency, and coordinate key activities within the School of Biomedical Engineering

• Hourly rate HEO 6 $70.63 + super  

About the opportunity  
Situated within the School of Biomedical Engineering, this role provides high‑level support to the Head of School, ensuring smooth coordination across both academic and operational priorities. Working at the intersection of academic leadership and operational delivery, the Executive Assistant plays a pivotal role in enabling the School’s and Faculty’s strategic, research, and teaching goals.

Working at the intersection of academic leadership and operational delivery, the Executive Assistant plays a key role in enabling the faculty’s strategic and academic goals. The position suits someone with strong judgement, excellent organisational skills, and a proactive approach to problem-solving. 

Key Responsibilities 

• Provide high-level executive support to the Faculty Office, including calendar management, correspondence, travel arrangements, and meeting coordination. 

• Manage day-to-day office operations and administrative activities, ensuring efficient handling of enquiries and documentation. 

• Prepare agendas, papers, and minutes for board, committee, and sub-committee meetings, and coordinate governance elections and appointments. 

• Support communication across committee levels and develop governance documentation such as terms of reference and role descriptions. 

• Build and maintain effective relationships with internal stakeholders across the University and external partners, ensuring professional and confidential communication. 

• Facilitate the flow of information on behalf of the Executive, monitor follow-up actions, and assist with informed decision-making. 

• Oversee administrative systems related to finance and HR, ensuring compliance with University policies and procedures. 

• Maintain effective records and document management systems, and apply University policies to streamline administrative processes. 

• Coordinate and support the delivery of events, research conferences, workshops, and alumni activities, and undertake ad-hoc projects as required. 

About you 

• Tertiary qualification in Business Administration or equivalent training and experience 

• Extensive experience in executive-level administration within complex environments 

• Thrive in a fast-paced environment, managing multiple priorities and adapting quickly to changing demands 

• Contribute to a collaborative team culture, supporting colleagues and fostering positive working relationships 

• Strong ability to manage time, prioritise tasks, and meet deadlines under pressure 

• Skilled in negotiation, conflict resolution, and building effective relationships 

• Clear and professional communicator with discretion and empathy 

• High proficiency in Microsoft Office and digital tools, including diary and travel coordination 

• Knowledge of university structures, governance processes, and academic operations 

• Independent and proactive approach with sound judgement and confidentiality 

• Focus on service excellence, continuous learning, and contributing to inclusive team culture 

 
Work Rights  

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.  

   

Pre-employment checks  

Your employment is conditional upon the completion of all roles required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.  

   

EEO statement   

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds.   

   

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.    

   

How to apply  

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.   

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.  

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Jenny Seo, Recruitment Operations by email to jenny.seo@sydney.edu.au 

 
© The University of Sydney 

The University reserves the right not to proceed with any appointment.

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Applications Close

Tuesday 10 March 2026 11:59 PM