Administrative Apprentice, Drama

Description:   

This full-time apprenticeship focuses on the development and integration of skills in support of all administrative, curricular, and artistic operations of the Drama Division’s actor training program and the Lila Acheson Wallace American Playwrights Program.  The apprentice will contribute to the dynamic atmosphere of the Drama Division, making a significant impact on the success of the division’s many activities. 

Reporting to the Managing Director and in collaboration with the Drama Division Staff, ideal candidates possess a collaborative spirit, a strong work ethic, excellent organizational and detail-oriented skills, and have a passionate interest in arts administration, the artistic process, student development, and higher education. 

The salary is $18.50 per hour for 40 weeks, or a contracted amount of $29,600.00 for the school year. The schedule operates on standard office hours, requiring occasional flexibility to accommodate specific events or projects. This is a forward-facing role, and an on-campus presence to interact with students, faculty, staff, and guests is expected.   

 

About the Drama Division Team: Joining our team means becoming an integral part of a fast-paced and dynamic educational and performing arts community. Our office embraces a supportive atmosphere, promoting teamwork and individual growth. The unique blend of responsibilities provides exposure to diverse tasks, fostering a rich learning environment. The collaborative atmosphere allows for mentorship and guidance to ensure the apprentice's success in their role. 

 

Key outcomes for the Drama Administrative Apprentice include:  

• Efficient coordination of annual auditions and Actor Presentations. 

• Streamlined administrative processes in support of overall divisional mission goals. 

• Successful execution of support services for faculty and students, catering and other event logistics, studio maintenance, and audio-visual systems, ensuring a well-organized and functional environment. 

 

About the Professional Apprentice Program: This program provides immersive training for emerging performing arts technicians and administrators, addressing the need for practical training in the field. For over four decades, it has prepared recent graduates, early-career professionals, and individuals undergoing career transitions for employment in the cultural sector. This is achieved through hands-on experience, professional development, and networking and mentorship opportunities.  

Details can be found on the Juilliard Website's Professional Apprentice Program Page. 

 

Working at Juilliard 

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens. 

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging. 

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.  

 

Role Responsibilities:  

• Provide comprehensive administrative support to Drama Division staff, faculty, and students, managing general communications, office inventories, student information, and running errands out of the building as needed.  

• Assist with annual audition process involving over 2,000 candidates.  

• Manage and track all reservations and correspondences for annual Actor Presentations in New York and Los Angeles.  

• Collaborate with team members on the 4th-year and playwright website, including headshots, resumes, and production photographs. 

• Assists with set-up for all division group meetings and events, overseeing catering and managing budget and expenses as necessary. 

• Act as House and Ticket Manager for 1st and 2nd-year showings. 

• Monitor studio spaces, troubleshoot audio-visual systems, and assist with technology usage, communicating any studio or dressing room related issues.  

• Handle student evaluation sheets, attendance records, and office files, contributing to overall organization and efficiency. 

• Assist with the planning, management and execution of projects as directed by the Managing Director. 

• Perform additional duties as assigned. 

 

Minimum Requirements: 

• Passion for a career in theatrical administration and/or producing.  Experience and working knowledge of the intended craft is essential.   

• Bachelor’s Degree, or related professional experience and transferable skills, or a combination of both.  

• Proficiency in Microsoft Suite (Word, Excel, Outlook). 

• Strong interpersonal and communication skills, with the ability to meet the many sensitive needs of a fast-paced educational and performing arts community. 

• Ability to manage multiple tasks independently and collaboratively with great attention to detail. 

• This role interacts with a variety of populations, from members of the industry, to prospective students, to guest artists, in addition to all areas of the Juilliard community.  This position is best suited for an individual who possesses a professional, warm, mature personality and brings grace and a sense of humor to their work endeavors. 

• Commitment to diversity and inclusivity, as well as the ability to work with a wide range of constituencies with diplomacy and tact.  

 

Preferred Background:  

• Experience or working knowledge of Theater. 

• Experience with college or professional theater, preferably in administration or stage management. 

• Additional computer skills, including PowerPoint and Publisher. 

• Familiarity with video and audio editing software. 

 

Why Work for Juilliard? 

• All Juilliard performances are free to Juilliard employees. 

• Discounts on day-of tickets to partner organizations at the Lincoln Center campus.  

• Tuition-free Extension classes. Feel free to browse available courses here. 

• Generous paid time off, including personal leave, sick leave, and scheduled school holidays. 

• A culture of excellence, best practice, and employee engagement with like-minded colleagues. 

 

Nondiscrimination Policy: 

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.