Administrative Assistant – Field

Role Overview

• Provide daily administrative support to the site safety teams
• Provide general information and administrative support, including special projects and initiatives
• Participate in training and professional development activities
• Conduct Safety orientations
• Make badges; liaise with security
• Review and update department budget and expenses
• Prepare and assemble presentation materials
• Assist with event planning and coordination
• Handle all meeting logistics
• Coordinate any follow-up actions as needed
• Attend meetings as directed to prepare agendas, take notes, and follow up on action items
• Ensure that the team’s area is organized and functional
• Ensure timesheets are completed and turned in on time
• Ensure expenses are input into Concur accurately and timely
• Schedule meetings with team members
• Reads and routes incoming mail/e-mail
• Prepares drafts of written correspondence, meeting minutes, reports, and documents.

Requirements

• A high school diploma or general education degree (GED)
• Minimum five years related experience and/or training
• Experience in safety, construction or engineering firm is highly preferred
• Strong organizational skills
• Time management skills
• Communication skills
• Basic computer skills including Microsoft applications (Word, Excel, PowerPoint, Outlook)
• Experience with Procore and SharePoint is a plus.

Benefits

• Professional development opportunities
• Team environment
• Equal Opportunity Employer