Staff Accountant / Assistant Payroll Manager
Oregon, United States of America
Full Time
5 days ago
$73,000 - $93,000 USD
H1B Sponsor
Key skills
BILeadershipBudgetingCommunicationSales
About this role
Therapeutic Associates Physical Therapy is expanding! We're seeking a detail-oriented and motivated Staff Accountant/Assistant Payroll Manager experienced in processing multi-state/multi-entity payroll, accounts payable/accounts receivable, general accounting functions and tax preparation.
The ideal candidate will support daily accounting operations, ensure compliance with tax regulations, and manage payroll functions accurately and efficiently across 9 states, 3 entities and 90+ locations.
Key Responsibilities
Payroll Responsibilities
• Process bi-weekly payroll accurately and timely
• Review and approve payroll prior to transmission
• Maintain payroll records and ensure compliance with labor laws
• Prepare payroll tax filings, garnishments and related reports
• Reconcile payroll accounts and resolve discrepancies
• Manage year-end processes including W-2s, 1099s, and related filings
• Respond to tax notices and resolve discrepancies
• Stay current on payroll legislation and regulatory changes
• Coordinate benefits deductions and related payroll adjustments
General Accounting
• Assist in processing vendor invoices, customer invoices, processing payments, required filings and general daily accounting routines
• Prepare and post journal entries and maintain general ledger accuracy
• Assist with month-end, quarter-end, and year-end close
• Reconcile bank accounts, balance sheet accounts, and payroll accounts
• Prepare financial statements and internal management reports
• Assist with budgeting and forecasting processes
• Support annual audits and regulatory reporting requirements
Tax Responsibilities
• Prepare and review state and local tax filings
• Ensure compliance with all applicable tax laws and regulations
• Assist with sales and use tax filings
• Support tax planning and respond to tax-related inquiries
• Maintain accurate tax records and documentation
Additional responsibilities as directed by leadership
Qualifications
Education Requirements
• Bachelor’s degree in Accounting, Finance, Payroll or related field
• Leadership experience strongly preferred
Experience Requirements
• 2+ years of accounting experience
• 2+ years of payroll experience
• Experience with payroll processing and payroll tax compliance
• Experience preparing tax filings (state and local)
Skills & Competencies Requirements
• Payroll experience in multi-unit, multi-entity AND multi-state accounting
• Strong knowledge of payroll laws and tax regulations
• Strong knowledge of and ability to apply GAAP
• Proficiency in enterprise HCM and payroll systems; must be comfortable navigating complex, multi-function platforms across payroll, benefits, and workforce management.
• Advanced proficiency in Microsoft Excel; strong working knowledge of Word, Outlook, and PowerPoint
• Excellent report-writing skills with the ability to extract, customize, and present data in clear, user-friendly formats
• Analytical mindset with strong problem-solving and decision-making capabilities
• High attention to detail and accuracy
• High level of professionalism and discretion when handling confidential information
• Ability to manage multiple deadlines
• Strong written and verbal communication skills with desire to collaborate between departments, show curious nature and ability to learn/grow
Physical Requirements
• Ability to remain seated for extended periods (up to 8 hours/day)
• Ability to use a keyboard and mouse repetitively
• Visual acuity sufficient to read a computer screen for extended periods
• Ability to lift/carry up to 10–15 lbs occasionally
• Ability to communicate verbally and in written form
• Ability to move throughout the office (walking, standing, bending) occasionally
Preferred Qualifications
• Experience with accounting software and payroll software (e.g. Business Central, Dayforce, Paylocity or similar systems)
• Experience in multi-state payroll and tax compliance
Remote roles also require
• Reliable high-speed internet connection
• Ability to maintain a secure, dedicated workspace free from distractions during work hours
• Proficiency with video conferencing tools
• Ability to work independently with minimal supervision
• Strong written and verbal communication skills
• Ability to manage time effectively and meet deadlines in an autonomous environment
• Must be available during core business hours in Pacific Time Zone.
• Ability to attend virtual meetings and respond to communication in a timely manner
• Must reside in Idaho, Oregon or Washington while employed by Therapeutic Associates Physical Therapy
Therapeutic Associates Physical Therapy is committed to equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex (including pregnancy, childbirth or related medical conditions), race, color, age (40 and older), national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, protected veteran status, or any other basis prohibited under applicable federal, state or local law.
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Category: PhysicalTherapistWashington
The ideal candidate will support daily accounting operations, ensure compliance with tax regulations, and manage payroll functions accurately and efficiently across 9 states, 3 entities and 90+ locations.
Key Responsibilities
Payroll Responsibilities
• Process bi-weekly payroll accurately and timely
• Review and approve payroll prior to transmission
• Maintain payroll records and ensure compliance with labor laws
• Prepare payroll tax filings, garnishments and related reports
• Reconcile payroll accounts and resolve discrepancies
• Manage year-end processes including W-2s, 1099s, and related filings
• Respond to tax notices and resolve discrepancies
• Stay current on payroll legislation and regulatory changes
• Coordinate benefits deductions and related payroll adjustments
General Accounting
• Assist in processing vendor invoices, customer invoices, processing payments, required filings and general daily accounting routines
• Prepare and post journal entries and maintain general ledger accuracy
• Assist with month-end, quarter-end, and year-end close
• Reconcile bank accounts, balance sheet accounts, and payroll accounts
• Prepare financial statements and internal management reports
• Assist with budgeting and forecasting processes
• Support annual audits and regulatory reporting requirements
Tax Responsibilities
• Prepare and review state and local tax filings
• Ensure compliance with all applicable tax laws and regulations
• Assist with sales and use tax filings
• Support tax planning and respond to tax-related inquiries
• Maintain accurate tax records and documentation
Additional responsibilities as directed by leadership
Qualifications
Education Requirements
• Bachelor’s degree in Accounting, Finance, Payroll or related field
• Leadership experience strongly preferred
Experience Requirements
• 2+ years of accounting experience
• 2+ years of payroll experience
• Experience with payroll processing and payroll tax compliance
• Experience preparing tax filings (state and local)
Skills & Competencies Requirements
• Payroll experience in multi-unit, multi-entity AND multi-state accounting
• Strong knowledge of payroll laws and tax regulations
• Strong knowledge of and ability to apply GAAP
• Proficiency in enterprise HCM and payroll systems; must be comfortable navigating complex, multi-function platforms across payroll, benefits, and workforce management.
• Advanced proficiency in Microsoft Excel; strong working knowledge of Word, Outlook, and PowerPoint
• Excellent report-writing skills with the ability to extract, customize, and present data in clear, user-friendly formats
• Analytical mindset with strong problem-solving and decision-making capabilities
• High attention to detail and accuracy
• High level of professionalism and discretion when handling confidential information
• Ability to manage multiple deadlines
• Strong written and verbal communication skills with desire to collaborate between departments, show curious nature and ability to learn/grow
Physical Requirements
• Ability to remain seated for extended periods (up to 8 hours/day)
• Ability to use a keyboard and mouse repetitively
• Visual acuity sufficient to read a computer screen for extended periods
• Ability to lift/carry up to 10–15 lbs occasionally
• Ability to communicate verbally and in written form
• Ability to move throughout the office (walking, standing, bending) occasionally
Preferred Qualifications
• Experience with accounting software and payroll software (e.g. Business Central, Dayforce, Paylocity or similar systems)
• Experience in multi-state payroll and tax compliance
Remote roles also require
• Reliable high-speed internet connection
• Ability to maintain a secure, dedicated workspace free from distractions during work hours
• Proficiency with video conferencing tools
• Ability to work independently with minimal supervision
• Strong written and verbal communication skills
• Ability to manage time effectively and meet deadlines in an autonomous environment
• Must be available during core business hours in Pacific Time Zone.
• Ability to attend virtual meetings and respond to communication in a timely manner
• Must reside in Idaho, Oregon or Washington while employed by Therapeutic Associates Physical Therapy
Therapeutic Associates Physical Therapy is committed to equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex (including pregnancy, childbirth or related medical conditions), race, color, age (40 and older), national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, protected veteran status, or any other basis prohibited under applicable federal, state or local law.
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Category: PhysicalTherapistWashington