Assistant I, Office (Newport News)

Office Assistant I - (Newport News) 

Functional Expertise: 

• Plans and coordinates logistics for meetings and special events, (e.g., conference rooms, refreshments, participant invitations).
• Supports other administrative assistants with duties as needed. Includes covering the front desk and assembling manuals.
• Coordinates office administrative functions including maintaining office supplies, record management, and database updates.
• Provides administrative support for multiple departments as required.
• Coordinates special projects or assignments unique to the Operations department including weekly and monthly reports.
• Coordinates purchasing activities; reviews and reconciles purchasing card expenses; enters into Oracle for payment processing.

 Business Acumen: 

• Provides administrative support to the Operations team; prepares, reviews, and updates correspondence including letters, reports, and presentations; reviews and screens email.
• Develops standard and ad-hoc reports; analyzes and summarizes data for management use.
• Serves as administrative resource for internal employees; provides information and interpretation of Company documents.
• Processes confidential information; maintains confidentiality.

Engagement: 

• Serves as liaison for addressing internal inquiries, researches, resolves, and responds to inquiries with minimal guidance.

 Driving Results:

• Regularly monitors all common areas to ensure that they are equipped with the necessary supplies 
• Provides supplemental support as needed during peak periods of operational activity

 

Qualifications: 

Education, Certifications/Licenses: 

Required:

• High school diploma or GED

Preferred:

• Associates degree in Business or Office Administration

 

Related Work Experience:

Required:

• 1-3 years experience in an office support role                                                                                                                                                 

Preferred:

• 3-5 years experience in an office support role

Applicant may possess a combination of equivalent education and work experience.

 

Specific Skills & Knowledge:

Required:

• Demonstrated ability to handle information in a sensitive and confidential manner

• Demonstrated ability to work with all levels in the organization

• Demonstrated ability to work independently

• Judgment and discretionary skills

• MS Word - intermediate proficiency

• MS PowerPoint - intermediate proficiency

• MS Excel - intermediate proficiency

• Oracle or similar systems (PeopleSoft Financials, SAP etc.) - intermediate proficiency

• Time management skills

 

Working Conditions/Physical Requirements: 

• Office Support

• Keyboarding = 80-90%

 

Disclaimer: This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required of employees in the job. Reasonable accommodation may be made to qualified disabled individuals for performance of essential duties and responsibilities. 

About Southern Company Gas
Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America’s premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com.

Southern Company (NYSE: SO) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com. 

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf. Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.