Senior Facilities Coordinator - Operations

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:

Providing onsite support: You will be the Site Manager’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained, analyzing gaps, and providing proactive solutions. Where can processes be improved? How can we save costs? These questions will be at the forefront of the team’s thinking. You, too, will always have an eye on this, contributing suggestions as they arise. Be innovative and dive deep to work proactively on requirements.

Craft compelling reports and presentations in Excel and PowerPoint to effectively communicate insights and recommendations to stakeholders at all levels.

You’ll also lend the team a hand by providing admin support, including front desk duties, basic housekeeping, and appointment coordination. You’ll need to ensure we hit key performance indicators (KPIs) and meet our service level agreements (SLAs).

Meeting the clients’ facilities needs At JLL, we put client satisfaction at the front and center of everything we do. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify their facility-related inquiries and requirements, as follows:

• Ensure messaging is consistent and in line with requests received from the user.

• Respond to user inquiries and concerns promptly, with courtesy and enthusiasm.

• Build relationships by engaging clients in genuine, personable conversations.

• Create "WOW" experiences by anticipating client needs and acting on them before being requested.

• Your planning and budgeting skills will be vital, as you’ll participate in procuring vendors and services from time to time.

Making everyone safe and risk-free In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place. You’ll also be expected to carry out these procedures as needed. At the same time, this role puts you on the first line of defense against risks. As such, you will help implement and manage risk management programs, disaster recovery, and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures and comply with the firm’s guidelines and strategies.

Sound like you? To apply, you need:

A passion for service Do you have prior experience in facilities, property management, hospitality, or other related fields? Do you understand local occupational health and safety requirements, critical facilities, and vendor management? Are you knowledgeable in various property systems? You are what we’re looking for!

To be a team player JLL’s unmatched excellence is only made possible by teamwork. As the Senior Facilities Coordinator, we expect you to support the team and work well with others toward achieving targets. You must have a proven track record of flawless project execution while following company standards. Ensuring the team practices our ‘I am JLL’ core behaviors is also under your mandate.

To be a client-focused enthusiast It is important that you can easily interact with client staff and vendors to deliver efficient services. We’ll count on you to address conflicts and competing priorities effectively. You must be an excellent communicator who faces customers with a smile, even when things get difficult.

Key Competencies:

• Exceptional organizational and problem-solving abilities with a keen eye for detail.

• Excellent communication and interpersonal skills to build effective relationships with stakeholders.

• Ability to maintain effective communication channels with internal stakeholders to address soft services issues.

• Experience monitoring and evaluating vendor performance to ensure contractual compliance.

• Ability to conduct regular inspections and audits to identify areas for improvement.

• Knowledge of industry trends to implement innovative technologies and solutions.

• Data Analysis & Automation: Passion for leveraging data to drive insights and identify gaps through deep-dive analysis.

• Expertise in Excel & PPT: Ability to create impactful reports and presentations.

• Proactive Problem Solver: Ability to identify and address challenges before they arise.

• Compliance: Understanding of local labor compliance and health and safety requirements.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay, and benefits package.

Apply today! Client: Alphabet Inc.

Location:

On-site –Mumbai, MH

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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