Facilities Manager

Who we are at Osmo:

Osmo is a digital olfaction company, on a mission to give computers a sense of smell to improve the health and wellbeing of human life. Why? Our sense of smell both enriches and saves lives, and has a deep and direct connection to our emotions and memory.

Olfactory Intelligence has applications across industries including fragrance, manufacturing, security, medicine, and more. We believe in the power of automation and thoughtfully applied AI/ML to solve problems beyond the reach of human intuition alone. Osmo is headquartered in New York, NY, with a new facility in New Jersey, and offices in Somerville, MA.

The Role

The Facilities Manager serves as the technical lead for Osmo’s Elizabeth headquarters. Reporting to the Director of Engineering, this role supports the day-to-day operation of Osmo’s Elizabeth headquarters. This role ensures the facility operates safely, reliably, and efficiently across manufacturing, lab, warehouse, and office environments. You will act as the primary contact for engineering, construction and architect our technical maintenance programs. This is a hands-on, onsite role requiring a blend of project management rigor, and technical troubleshooting.

What You’ll Own

Day-to-Day Facility Operations

• Support daily facilities operations across factory, labs, warehouse, and office space.

• Serve as the primary point of contact for building-related issues and coordinate resolution.

• Respond to site incidents and emergencies in partnership with Engineering leadership.

• Maintain a safe, clean, and professional environment.

Build-Out Transition Support

• Partner with the Engineering Manager and existing project team during final build-out stages.

• Track punch list items and follow through to completion.

• Coordinate inspections, vendor access, and move-in readiness activities.

• Support documentation and handoff from construction to steady-state operations.

Building Systems & Preventative Maintenance

• Oversee routine operation of HVAC, utilities, plumbing, electrical, fire/life safety, and security systems.

• Coordinate service providers and ensure preventative maintenance schedules are executed.

• Maintain documentation and service records.

• Escalate systemic risks or capital needs to Engineering leadership.

Safety & Compliance

• Support facility-level safety and regulatory compliance (OSHA, fire marshal, local authorities).

• Coordinate inspections and ensure corrective actions are completed.

• Partner with EHS resources and internal stakeholders to maintain safe operations.

Vendor & Contractor Coordination

• Coordinate and manage vendors across janitorial, maintenance, utilities, landscaping, waste, pest control, and specialty services.

• Track vendor performance and escalate issues when necessary.

• Obtain quotes and support contract renewals in partnership with Engineering and Finance.

Budget & Reporting Support

• Track facilities-related expenses and support budget forecasting.

• Provide visibility into recurring costs, maintenance needs, and improvement opportunities.

• Support capital planning discussions with clear operational input.

Continuous Improvement

• Identify reliability gaps and recommend improvements.

• Help implement light-weight systems and processes (including CMMS if applicable).

• Proactively flag risks before they impact operations.

Who You Are

• Degree in Mechanical, Electrical, or Civil Engineering

• 5+ years of experience in facilities management within industrial, manufacturing, lab, or mixed-use environments.

• Experience supporting a facility through build-out, expansion, or major upgrades.

• Strong understanding of building systems (HVAC, utilities, electrical, plumbing, fire/life safety).

• Comfortable working onsite daily and responding to urgent issues.

• Organized, practical, and solutions-oriented.

• Able to operate independently while escalating appropriately.

• Clear communicator who works well across technical and non-technical teams.

• Local to Elizabeth, NJ.

Salary Range: $100k–$124k

If this role inspires you we’d encourage you to apply. We are committed to recruiting, developing, and retaining an incredible team optimized for a diversity of thought, background, and approaches.

For all Full-Time Employees, compensation is just one component of Osmo’s total rewards approach, which is designed to support the well-being, growth, and long-term success of our team members. Depending on the role, this may include base salary or contract-based pay, along with access to health, dental, and vision coverage; a 401(k) retirement savings plan with company match; flexible paid time off and company holidays; and equity or incentive compensation for eligible roles. Actual compensation will vary based on factors such as experience, skills, location, internal equity, and other relevant business considerations. Osmo regularly reviews pay ranges and compensation structures to ensure they remain competitive, equitable, and aligned with current market data.

All employment decisions and responsibilities are determined based on current ability and your ability to grow, without regard to race, color, gender identity, sex, sexual orientation, religion, age, marital status, physical, mental, or sensory disability, or any other characteristic protected by applicable law.

Recruitment & Staffing Agencies: Osmo does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Osmo or its employees is strictly prohibited unless contacted directly by the Osmo Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Osmo and Osmo will not owe any referral or other fees with respect thereto.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire