Events Coordinator

Who We Are

DCG is an award-winning, full-service engagement, digital, research, and data company with over 15 years of experience supporting the military, Veterans, and the American public. DCG strategically researches, plans, executes, and evaluates large-scale, multi-platform outreach initiatives across a wide range of mission-driven issues including human trafficking awareness, mental health stigma reduction, suicide prevention, ending homelessness, Veteran health, transportation safety, small business resources, and public diplomacy, to name a few. Additionally, our research and digital teams employ mixed methods research, Human-Centered Design (HCD), and change management principles to integrate new technologies built around well-researched user journeys.

Position Overview

DCG is seeking an Events Coordinator to support the National Science Foundation’s (NSF) Office of Legislative and Public Affairs (OLPA). Event Coordinators will provide event planning, logistics, coordination, and on-site support for meetings, conferences, exhibits, outreach events, and high-profile engagements involving NSF leadership, including the NSF Director. This team ensures seamless execution of in-person, hybrid, and virtual events that effectively communicate NSF’s mission and research impact to diverse audiences. A key piece of this support will be providing expert guidance on efficient and engaging event formats, managing multiple large-scale and high-visibility events simultaneously, and responding to rapid-turnaround requests. 

Note: This position is currently contingent on contract award 

Location

Alexandria, VA

Responsibilities

• Provide logistics support for a variety of meetings, events and conferences 
• Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed      
• Research requirements and context for various events, meetings and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders
• Identify and manage inventory for educational information resources and other outreach materials
• Coordinate exhibit design, technology, and management with designated vendors/partners
• Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies and experiences to suit specific event needs
• Utilize Adobe CS, Microsoft Office Suite, and other project management and design programs as needed
• Adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments. 
• This position may involve some travel

Required Qualifications

• Bachelor’s degree in Communications, Public Relations, Journalism, or related field
• Five years of professional experience with trade show style events and exhibits
• Professional, expert level of experience managing shipping and receiving logistics, including direct to site shipping, shipping to advanced warehouse, overnight shipping, and event to event shipping
• Expert-level experience working with major trade exposition companies to include managing relationships, purchasing of materials and services, coordinating logistics, and other related activities
• Demonstrated experience in media relations, event planning, or executive engagement support
• Strong writing, research, and presentation skills
• Ability to manage multiple priorities and work under tight deadlines
• Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.)

Culture at DCG 

DCG boasts a flexible and adaptable culture. We value hardworking, self-motivated, and dedicated team members and are committed to fostering ample opportunities for career advancement.  Get a glimpse into our culture here:

• DCG Life Medium Blog: https://medium.com/dcg-life
• DCG Life Instagram: @dcglife

Benefits Snapshot

• A range of comprehensive healthcare plans, encompassing medical, dental, and vision insurance, along with group life coverage. The firm covers 60% of the premium cost for employees and all dependents.
• Generous paid time off including paid federal holidays
• 401(k) retirement plan with 4% company match
• Wellness programs and activities, and pre-tax Flexible Spending Accounts (FSA)
• Paid Family Bonding for new parents, with 50% cost sharing for Short-Term Disability 
• $1,000 family expansion benefit to offset costs often uncovered with medical plans: fertility treatment, adoption, and surrogacy

*Note that the above benefits are available only to full-time employees of DCG*

All qualified applicants will receive due consideration for employment without regard to personal characteristics or membership in any group protected by federal, state, or local law to include Veteran or disability status. DCG does not tolerate discrimination or harassment of any kind in the workplace, and we are committed to fostering a corporate culture that respects and values differences of thought informed by unique experiences.

If you are a person with a disability needing assistance with the application process, please contact hr@dcgcommunications.com.