Administrative Assistant II

Click here to apply as an internal applicant.

Company : IWK Health 

Req ID: 212074 
Department/Program: Facilities & Energy Management, Facilities, Protection & Business Continuity 
Location: Halifax   
Type of Employment: Temporary Hourly FT short-assignment (100% FTE) for three months  x 1 position(s)
 Start Date: ASAP
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $23.6572 - $26.7684 /hour
Closing Date: March 13, 2026 (Applications are accepted until 23:59 Atlantic Time)

 

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

 

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Manager, Facilities & Energy Management Services (FEMS), the Administrative Assistant II provides high quality administrative support within the FEMS team. The Administrative Assistant II is vital to the efficient operation and work of the Team and is able to communicate effectively both verbally and in writing. The Administrative Assistant II is able to function independently prioritizing and dealing with time constraints and multi-tasks without sacrificing accuracy and attention to detail. The Administrative Assistant II is supportive to the IWK Health Centre’s commitment to Family Centered Care by ensuring a welcoming environment is provided to the patients and families we serve. Responsibilities include, but are not limited to:

• Types/transcribes reports, correspondence, photocopy and distribute accordingly.
• Manages inventory of supplies and places orders as required.
• Answering phone calls, relaying messages, processing incoming/outgoing mail and maintaining Team/Department communications.
• Maintains database(s) and reference materials for Team/Department/Unit, as required.
• Establishes and maintains office filing system, manuals and records to ensure efficient storage and retrieval of material.

Hours of Work

Monday to Friday; 0700-1500 hrs

Your Qualifications

• Minimum of a High School Diploma or G.E.D. required.
• Graduate from a recognized Office Administration Program required.
• Minimum six (6) months experience in a related administrative/clerical role required. A combination of equivalent education and experience may be considered.
• Working knowledge of Microsoft Office and other computer programs/technology (testing may be conducted on candidates)
• Keyboarding skills minimum of 40 wpm required, 60 wpm is preferred (testing may be conducted on candidates).
• Demonstrated initiative, self-motivation and ability to work with minimal supervision.
• Demonstrated commitment to Family Centered Care required.
• Demonstrated understanding of confidentiality and privacy related to patient information.
• High degree of initiative, diligence, attention to detail and self-discipline/focus.
• Excellent multi-tasking, organizational and prioritization skills required.
• Team player with strong interpersonal skills and flexibility in meeting workload demands required.
• Competencies in other languages an asset.

Thank you for your interest in IWK Health.

 

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

 

This is a Admin Professionals  bargaining  unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

 

An  offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

 

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.