Accounts Payable Specialist

Role Summary
The Accounts Payable Specialist ensures accurate and timely processing of supplier invoices, employee expense claims, and other payable transactions. They support internal teams and external vendors to ensure expenses are recorded correctly, cash resources are managed effectively, and financial reporting is complete and reliable. Success in this role means strong attention to detail, clear communication, and consistent alignment with Modern Niagara’s accounting standards and policies.

Why This Role Matters to Modern Niagara
The Accounts Payable Specialist plays a key role in maintaining strong vendor relationships, ensuring accurate financial reporting, and supporting effective cash management. Their work directly impacts the integrity of financial statements, the efficiency of the finance function, and Modern Niagara’s ability to operate and grow across regions.

Key Impact / Purpose

• Ensure accurate, timely, and compliant processing of accounts payable transactions
• Support effective cash management and month‑end close activities
• Strengthen relationships with vendors and internal stakeholders through clear, professional communication
• Contribute to continuous improvement of accounts payable processes and controls

Duties and Responsibilities: 

• Collect and organize vendor invoices for entry into NetSuite
• Review, verify, and process supplier invoices, ensuring accurate coding, approvals, and compliance with company policies
• Match invoices to purchase orders; investigate discrepancies and resolve issues promptly
• Review and process employee expense claims in accordance with company expense policies
• Assist with cheque runs, including monitoring cash requirement reports and preparing supporting documentation
• Complete monthly reconciliations of corporate credit cards
• Communicate with vendors and internal stakeholders throughout the accounts payable cycle
• Reconcile vendor statements and follow up to resolve discrepancies
• Monitor and analyze accounts payable activity and balances
• Participate in month‑end procedures related to accounts payable
• Ensure compliance with internal controls, accounting standards, and regulatory requirements (e.g., HST/GST)
• Identify opportunities for process improvements and support the implementation of best practices

Must haves:  

• 2–4 years of experience in accounts payable or a similar accounting role
• Diploma or degree in Accounting, Finance, or a related field (or equivalent experience)
• Strong knowledge of accounts payable processes and accounting principles
• High attention to detail with strong organizational and time‑management skills
• Proficiency in Microsoft Excel and other MS Office applications
• Strong communication and interpersonal skills
• Ability to manage multiple priorities in a fast‑paced environment
• Familiarity with sales tax and HST/GST treatment

Nice to haves:

• Experience working with NetSuite or a similar ERP system
• Experience managing high volumes of financial data and reporting
• Continuous improvement mindset with openness to process change

This is a replacement position. Expected annual compensation; $48,000 - $60,000.

Modern Niagara offers a competitive total compensation package including: 

• Defined Contribution Pension Plan with a generous employer contribution 
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family 
• An annual health spending account to support your overall wellness 
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services 
• A competitive vacation package with additional vacation granted throughout your tenure with the organization. 
• Employer Paid Parental Leave Top Up 
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work 
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others 

Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.  

About Modern Niagara

Who We Are

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, and electrical needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We are committed to having a positive and meaningful impact on Canada’s infrastructure — and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values

We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara

We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process. If you require accommodation at any stage of the recruitment process, please contact us at careers@modernniagara.com so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.