Accounts Receivable (AR) Coordinator
Melville, New York, United States of America
Full Time
21 hours ago
$48,000 - $70,000 USD
Key skills
Communication
About this role
H2M architects + engineers, a multidiscipline architectural, engineering, environmental consulting firm has an opening for an Accounts Receivable Coordinator to join team onsite in our Melville, NY office. Successful candidates will be able to proactively communicate and build relationships with internal and external clients. You would be responsible for following up on accounts receivable and collections efforts by both phone and email. Whether it’s resolving a billing discrepancy or tracking down internal answers, this role requires persistence, curiosity, follow-through, and a talent for uncovering information to keep things moving forward.
Job Responsibilities:
Support the day-to-day operations of accounts receivable to ensure timely and accurate collection of payments. This includes tracking and updating all AR accounts through the following:
• Proactively call clients to ensure balances due are received in a timely fashion
• Serve as a direct point of contact for clients to resolve account issues and clarify discrepancies to ensure timely payments.
• Log collections updates and status into various reporting tools
• Post daily cash receipts for both incoming electronic payments and paper checks
• Review and process account adjustments as necessary
• Provide customer service regarding collection issues, resolve/reconcile client discrepancies and payment schedules
• Meet with project managers, directors, and executives to provide information on collections status and get updates to take further action
• Enlist the efforts of Finance/other internal staff when necessary to accelerate the collection process
• Create and maintain electronic files and correct all discrepancies to ensure compliance with IRS guidelines
• Prepare Account Receivable reports as needed
• Assist with month-end closing process
• Performing other assigned tasks and duties necessary to support the Finance Department
Education & Qualifications:
• Must have some prior demonstrated collections / accounts receivable experience.
• Associate or Bachelor’s degree highly desirable.
• Knowledge of Microsoft Office (Outlook, Excel, Word) and Adobe Acrobat
• Strong oral and written communication skills especially for AR and collections responsibilities.
• Must be extremely organized to ensure timely follow-up
• Attention to detail and accuracy essential
• Use of independent judgment and problem-solving skills essential
• Must be able to work independently and as a team player
• Ability to multi-task and work in a fast-paced environment
The salary range for this role is $24/hour - $35/hour.
The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and/or related certifications – not related to any applicant’s characteristics protected by local, state or federal law. Note: The salary or hourly rate indicated does not include other forms of compensation or benefits.
Pushing boundaries, redefining design.
About H2M:
While we have grown into a large firm over the past 90 plus years, we remain dedicated to preserving our small company connections. It is our intention to always stand as one H2M with a mission that is built around:
• Our People: It’s our people that create our culture, execute our projects, service our clients, support our communities, and help make our company a great place to work.
• Our clients: Our clients are “why” we exist as an organization. We have the experience, expertise, and skillsets that our clients do not have yet are needed to solve the problems of the built environment.
• Our communities: We commit to creating a safe environment that fosters thriving and healthy communities through our contributions and support for numerous charitable, educational, and community-based causes and organizations.
At H2M, we’re more than just the services we provide. We are a team of over 500 professionals with the knowledge, ability, and desire to create something truly impressive. When we ask for the best of you, it is right to ask for the best of the company. Your growth is our growth. Your success is our success. We are in this mission together, so let’s see it through together.
Our Benefits
H2M continuously strives to provide our employees and their families a comprehensive benefit experience surrounding their physical and financial well-being. We offer healthcare and wellness benefits, 401(k) retirement savings with up to 6% employer matching contributions with 100% vesting schedule, annual and spot bonus performance programs, flexibility and paid time off. We also offer tuition assistance for continuing education & professional licensure, student loan debt repayment program, technology allowance and excellent professional development programs that are custom designed for employees at all levels. H2M continually supports their employees through different Employee Resource Groups, such as Diversity and Inclusion, Sustainability, Women’s Initiative and Young Professionals.
Equal Opportunity
H2M is proud to be an equal opportunity workplace committed to equal employment opportunity regardless of race, creed, color, religion, ancestry, sex, age, national origin, marital status, citizenship status, physical or mental disability, sexual orientation, gender identity and/or expression, genetic information, pregnancy status, childbirth, related health conditions or reproductive decisions, status as a protected veteran or any other characteristics protected by Federal, State or local law. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.
Come for the job, stay for the challenge!
www.h2m.com
EOE/M/F/D/V
Job Responsibilities:
Support the day-to-day operations of accounts receivable to ensure timely and accurate collection of payments. This includes tracking and updating all AR accounts through the following:
• Proactively call clients to ensure balances due are received in a timely fashion
• Serve as a direct point of contact for clients to resolve account issues and clarify discrepancies to ensure timely payments.
• Log collections updates and status into various reporting tools
• Post daily cash receipts for both incoming electronic payments and paper checks
• Review and process account adjustments as necessary
• Provide customer service regarding collection issues, resolve/reconcile client discrepancies and payment schedules
• Meet with project managers, directors, and executives to provide information on collections status and get updates to take further action
• Enlist the efforts of Finance/other internal staff when necessary to accelerate the collection process
• Create and maintain electronic files and correct all discrepancies to ensure compliance with IRS guidelines
• Prepare Account Receivable reports as needed
• Assist with month-end closing process
• Performing other assigned tasks and duties necessary to support the Finance Department
Education & Qualifications:
• Must have some prior demonstrated collections / accounts receivable experience.
• Associate or Bachelor’s degree highly desirable.
• Knowledge of Microsoft Office (Outlook, Excel, Word) and Adobe Acrobat
• Strong oral and written communication skills especially for AR and collections responsibilities.
• Must be extremely organized to ensure timely follow-up
• Attention to detail and accuracy essential
• Use of independent judgment and problem-solving skills essential
• Must be able to work independently and as a team player
• Ability to multi-task and work in a fast-paced environment
The salary range for this role is $24/hour - $35/hour.
The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and/or related certifications – not related to any applicant’s characteristics protected by local, state or federal law. Note: The salary or hourly rate indicated does not include other forms of compensation or benefits.
Pushing boundaries, redefining design.
About H2M:
While we have grown into a large firm over the past 90 plus years, we remain dedicated to preserving our small company connections. It is our intention to always stand as one H2M with a mission that is built around:
• Our People: It’s our people that create our culture, execute our projects, service our clients, support our communities, and help make our company a great place to work.
• Our clients: Our clients are “why” we exist as an organization. We have the experience, expertise, and skillsets that our clients do not have yet are needed to solve the problems of the built environment.
• Our communities: We commit to creating a safe environment that fosters thriving and healthy communities through our contributions and support for numerous charitable, educational, and community-based causes and organizations.
At H2M, we’re more than just the services we provide. We are a team of over 500 professionals with the knowledge, ability, and desire to create something truly impressive. When we ask for the best of you, it is right to ask for the best of the company. Your growth is our growth. Your success is our success. We are in this mission together, so let’s see it through together.
Our Benefits
H2M continuously strives to provide our employees and their families a comprehensive benefit experience surrounding their physical and financial well-being. We offer healthcare and wellness benefits, 401(k) retirement savings with up to 6% employer matching contributions with 100% vesting schedule, annual and spot bonus performance programs, flexibility and paid time off. We also offer tuition assistance for continuing education & professional licensure, student loan debt repayment program, technology allowance and excellent professional development programs that are custom designed for employees at all levels. H2M continually supports their employees through different Employee Resource Groups, such as Diversity and Inclusion, Sustainability, Women’s Initiative and Young Professionals.
Equal Opportunity
H2M is proud to be an equal opportunity workplace committed to equal employment opportunity regardless of race, creed, color, religion, ancestry, sex, age, national origin, marital status, citizenship status, physical or mental disability, sexual orientation, gender identity and/or expression, genetic information, pregnancy status, childbirth, related health conditions or reproductive decisions, status as a protected veteran or any other characteristics protected by Federal, State or local law. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.
Come for the job, stay for the challenge!
www.h2m.com
EOE/M/F/D/V