Patient Services Coordinator, Outreach Clinic Ruiru

Patient Services Coordinator

Department

Outreach Clinic Ruiru

Entity

Aga Khan University Hospital, Nairobi

Location

Nairobi, Kenya

Introduction

Aga Khan University Hospital, Nairobi (AKUH, N) is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is one of the hospitals in East Africa accredited by the Joint Commission International from USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.

The Aga Khan University Hospital, Nairobi Outreach Division is a rapidly growing network of 53 medical centers spread over East Africa. These medical centers feature three to five consulting rooms with a practice that is home to qualified medical officers, highly-experienced nurses and constant reception cover. The clinics offer an on-site pharmacy and laboratory as well as radiology and sonography services. There is high expectation for staff to provide high quality professional services.

Applications are invited from qualified candidates for the above position based in Nairobi, Kenya.

Responsibilities:

• Provide outstanding customer services to patients, public and AKU staff and ensure inquiries and complaints to the department are addressed expeditiously

• Consistently provide full coverage at all times at the front desk

• Apply all functional computer applications to process daily front office transactions at compliance level standards

• Maintain a manual invoice and receipt process in the event of a computer system malfunction and upon resumption of computer system. Update data and records in the computer system. To know the down time and data protection procedure in the event of a system failure

• Register and admit patient’s accurately

• Beware of the down time and data protection procedure in the event of a system failure

• Account for and balance all monies collected from patients on daily basis

• Verify and confirm credit services that are applicable to corporate employees as per the account entitlement details

• In liaison with the relevant stakeholders, ensure that pre-authorizations are duly completed by the physician and sent to corporations for approval within 24hours

• Ensure accurate billing and data entry of patients

• Ensure patient biometric registration is done

• Assist other patient services staff when the need arises in order to foster overall efficiency of the department and deliver timely patient care

• Answer both internal and external phone inquiries and respond appropriately. Communicate messages promptly and accurately to concerned persons in order to help in the maintenance of smooth organization of patient care

• Re-confirm and update the contact details of patients. In addition, ensure realistic appointments are booked and rescheduling is done on timely basis.

Requirements:

• Diploma in Medical Records or an equivalent qualification

• 1 years working in a busy front office preferably in a service oriented industry

• Proficient in computers

• Proficient in handling, counting and recording cash & cash transaction