Director, Project Management

BGB Group is a healthcare communications agency known for excellence and professionalism. They are seeking a Director of Project Management to lead a portfolio of business, ensuring high-quality deliverables and effective communication with clients while managing resources and project risks.

Responsibilities:

• Partners with account/ marketing team to provide appropriate and consistent communication directly to client(s) in an effort to clearly manage expectations
• Reviews all projects across account(s) to determine resource and skill requirements; drives resource allocation management; ensures the right resources are cast to the need
• Partners with Resource management to roll up resource data his or her territory and manage increasing and decreasing resource needs while partnering with the Functional Department Leads
• Structures and leads project status reviews; leads cross-team post-mortem sessions
• Leads large teams to develop and manage risk mitigation plans
• Collaborative business partner to team capability leads to continuously evolve work streams
• Prioritizes work in progress (WIP) with functional department leads and account teams to pull work forward and break bottlenecks
• Manages the portfolio budget and alerts Sr Leadership of shifts in revenue
• Point of escalation for vendor management concerns
• Skillfully identifies and removes barriers to project success
• Manages workload across portfolio and drives difficult or complex production discussions with client and facilitates resolution
• Partners closely with Account when engaging with client discussions on production concerns to ensure client understands tradeoffs throughout the projects
• Partners with Resourcing and shifts client workload depending on priority needs across the portfolio in collaboration with Account
• Scopes and estimates complex, multi-channel engagements and reviews all estimates under his/her book of business before providing to Account Partner for Review
• Regularly reviews team workloads, actuals, billings, staff plans and utilization and identifies opportunities to drive efficiency and optimize team performance
• Practices and drives overall organization, information sharing, and alignment across all functional departments leads and or Account teams
• Manage and train Project management reports in overall productivity, and skills/excellence

Requirements:

• Experience in project management within a healthcare communications agency or similar environment
• Proven ability to lead multi-skilled teams of project managers
• Strong communication skills to manage client expectations effectively
• Ability to review projects to determine resource and skill requirements
• Experience in resource allocation management
• Ability to structure and lead project status reviews and cross-team post-mortem sessions
• Experience in developing and managing risk mitigation plans
• Ability to prioritize work in progress with functional department leads and account teams
• Experience managing portfolio budgets and alerting senior leadership of shifts in revenue
• Ability to identify and remove barriers to project success
• Experience in managing workload across a portfolio and facilitating complex production discussions with clients
• Ability to scope and estimate complex, multi-channel engagements
• Experience in reviewing team workloads, actuals, billings, staff plans, and utilization
• Ability to drive overall organization, information sharing, and alignment across functional departments
• Experience in managing and training project management reports