BGB Group is a healthcare communications agency known for excellence and professionalism. They are seeking a Director of Project Management to lead a portfolio of business, ensuring high-quality deliverables and effective communication with clients while managing resources and project risks.
Responsibilities:
- Partners with account/ marketing team to provide appropriate and consistent communication directly to client(s) in an effort to clearly manage expectations
- Reviews all projects across account(s) to determine resource and skill requirements; drives resource allocation management; ensures the right resources are cast to the need
- Partners with Resource management to roll up resource data his or her territory and manage increasing and decreasing resource needs while partnering with the Functional Department Leads
- Structures and leads project status reviews; leads cross-team post-mortem sessions
- Leads large teams to develop and manage risk mitigation plans
- Collaborative business partner to team capability leads to continuously evolve work streams
- Prioritizes work in progress (WIP) with functional department leads and account teams to pull work forward and break bottlenecks
- Manages the portfolio budget and alerts Sr Leadership of shifts in revenue
- Point of escalation for vendor management concerns
- Skillfully identifies and removes barriers to project success
- Manages workload across portfolio and drives difficult or complex production discussions with client and facilitates resolution
- Partners closely with Account when engaging with client discussions on production concerns to ensure client understands tradeoffs throughout the projects
- Partners with Resourcing and shifts client workload depending on priority needs across the portfolio in collaboration with Account
- Scopes and estimates complex, multi-channel engagements and reviews all estimates under his/her book of business before providing to Account Partner for Review
- Regularly reviews team workloads, actuals, billings, staff plans and utilization and identifies opportunities to drive efficiency and optimize team performance
- Practices and drives overall organization, information sharing, and alignment across all functional departments leads and or Account teams
- Manage and train Project management reports in overall productivity, and skills/excellence
Requirements:
- Experience in project management within a healthcare communications agency or similar environment
- Proven ability to lead multi-skilled teams of project managers
- Strong communication skills to manage client expectations effectively
- Ability to review projects to determine resource and skill requirements
- Experience in resource allocation management
- Ability to structure and lead project status reviews and cross-team post-mortem sessions
- Experience in developing and managing risk mitigation plans
- Ability to prioritize work in progress with functional department leads and account teams
- Experience managing portfolio budgets and alerting senior leadership of shifts in revenue
- Ability to identify and remove barriers to project success
- Experience in managing workload across a portfolio and facilitating complex production discussions with clients
- Ability to scope and estimate complex, multi-channel engagements
- Experience in reviewing team workloads, actuals, billings, staff plans, and utilization
- Ability to drive overall organization, information sharing, and alignment across functional departments
- Experience in managing and training project management reports