Project Manager

Open Therapy Institute (OTI) is a nonprofit addressing socio-political bias in mental health care. They are seeking a Project Manager to ensure that major organizational initiatives are clearly scoped, properly sequenced, and delivered on time, translating executive priorities into coordinated execution across various programs and projects.

Responsibilities:

• Scope and execute major organizational initiatives from planning through completion
• Build timelines, define deliverables, and track milestones
• Coordinate across marketing, fundraising, programming, and operations
• Identify sequencing conflicts or capacity constraints and recommend practical adjustments
• Anticipate project risks and proactively propose solutions before issues escalate
• Provide regular execution updates to the Vice President of Operations
• Coordinate workshop logistics, speaker materials, and preparation
• Manage Thinkific updates and program-related digital infrastructure
• Coordinate accreditation requirements with external partners
• Oversee post-workshop surveys, certificates, and reporting
• Track program-related metrics and documentation
• Serve as the internal coordination lead for OTI’s annual conference, collaborating closely with the Vice President of Operations and contracted event support to ensure timely and aligned execution
• Manage monthly newsletter production and promotional email scheduling
• Support social media coordination tied to active initiatives
• Maintain website updates related to programs and organizational initiatives
• Manage membership communications and serve as a primary point of contact for general inquiries
• Track journal submissions and publication timelines
• Coordinate editorial board meetings and documentation
• Support journal-related communications and distribution logistics
• Coordinate implementation of operational projects such as CRM implementation, website updates, and new internal tools
• Translate executive decisions into structured implementation plans and timelines
• Coordinate contractors and vendors involved in assigned projects
• Track milestones and surface execution risks to the Vice President of Operations
• Coordinate execution of partnerships with aligned organizations and institutions
• Coordinate logistics for joint initiatives, cross-promotions, and collaborative events
• Track partnership deliverables and ensure commitments are fulfilled
• Serve as the primary point of coordination for partnership-related follow-through
• Provide limited executive and scheduling support necessary to ensure initiatives move efficiently
• Assist with formatting and proofreading presentations, documents, and related materials for President
• Handle ad hoc operational tasks that arise in a lean organization

Requirements:

• 5+ years of experience in operations, project management, nonprofit administration, event management, or a related field
• Demonstrated experience owning complex projects from planning through completion
• Strong organizational and logistical skills; ability to manage multiple initiatives and deadlines simultaneously
• Experience coordinating across teams, contractors, and external vendors
• Clear, practical judgment and ability to make decisions within defined guardrails
• Strong written and verbal communication skills
• Comfortable working in a lean, growing organization where roles require both ownership and hands-on execution
• Ability to anticipate obstacles and proactively propose solutions
• Experience in nonprofit, healthcare, education, or mission-driven organizations preferred
• Alignment with OTI's mission and comfort engaging with sensitive socio-political issues in mental health