PMO Coordinator

Company Description

Company Description

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Joining our Group and its over 21,000 employees mean, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation. As one of the world’s leading consultancy, construction engineering and operating firms, we hold ourselves responsible for today’s biggest challenges; fighting climate change, the digital transition and meeting the needs of growing populations. We do this by designing smart, green infrastructure, transport and buildings, creating a sustainable future for communities everywhere.

Job Description

This position is a one-year contract position. 

Key responsibilities

Project Administration & Tracking

• Manage and update project plans, trackers, and status reports.
• Assist in updating milestone dashboards and monitoring task progress.
• Help track risks, issues, and action items working with the integration manager or program director.
• Maintain project documentation (e.g., schedules, training plans, checklists), ensuring proper storage, version control, and alignment with global templates and governance standards.

Meeting & Communication Coordination

• Organize and coordinate meetings, workshops, and checkpoints.
• Develop meeting agendas, document minutes, and monitor follow-up actions.
• Communicate rollout timelines and updates to stakeholders.
• Assist in preparing executive status reports and presentations.
• Provide logistical support, including organizing training sessions, monitoring attendance, and managing user access requests.

Stakeholder Support

• Act as the main point of contact for administrative questions.
• Follow up with functional and technical teams on outstanding deliverables.
• Report any delays or documentation gaps to the Program Director or Integration Manager.

Qualifications

Required skills and experience

The candidate should have:

• Bachelor’s degree or equivalent experience.
• 2–5 years of experience in project coordination, PMO support, or ERP administration.
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Experience maintaining project trackers and documentation repositories.
• Strong organizational and multitasking skills.
• Clear written and verbal communication skills.
• High attention to detail and deadline-driven mindset.

Preferred Skills

• Exposure to Oracle systems
• Experience supporting IT system rollouts
• Experience supporting Post-Merger Integrations

Additional Information

An affirmative action participant EOE M/F/D/V/SO