Executive Assistant

Who We Are

At OrthoFi, we're not just another player in the orthodontic industry – we're the driving force that helps orthodontists launch more smiles while ensuring top-tier patient care. Our tech-savvy solutions are the secret sauce that empowers orthodontic practices across the United States. With a track record of supporting over 2,000 practices, and in partnership with OrthoBanc, we've unlocked access to quality, affordable orthodontic care for a whopping 3.2 million patients and counting!

Picture this: Our cutting-edge Patient Acquisition software combined with our expert Revenue Cycle Management solutions propels practices to achieve jaw-dropping 13% year-over-year growth. Plus, when it comes to patient and insurance billing, our collection results leave competitors in the dust.

Behind our mission is a dynamic team of around 300 passionate individuals. Our headquarters is based in Denver, CO, with employees spread across several states. Join us in our quest to transform the orthodontic landscape – where innovation meets dedication, and starting more smiles are just the beginning.

Our purpose is to radically improve the way patients access and pay for quality elective care. Diversity, equity, and inclusion (DEI) ensures we can fulfill our purpose by creating a better, more equitable and inclusive workplace for our community members and healthcare experience for all.

By focusing on DEI, we are working towards our mission of connecting more patients with quality orthodontic and dental care and helping make treatment accessible to over 1 million patients a year by 2025. Equity is core to our mission to serve patients, and DEI is embedded in our core values, especially “seek diversity,” and “do what’s right.”"

OrthoFi is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

The Opportunity:

**This is a hybrid role and requires presence in our Denver Office twice a week (Local Candidates Only)**

We’re looking for a highly organized, proactive, and solutions-oriented professional to serve as a critical partner to our CEO and Executive Leadership Team.

In this role, you will report to the People Operations Manager and be an integral member of the People Operations team, while also providing high-level executive support across the organization. This is more than a traditional administrative role — you will act as an operational backbone for leadership, helping drive focus, organization, and execution in a fast-moving environment.

We’re seeking someone who thrives on multitasking, juggling shifting priorities, and staying three steps ahead. If you bring strong attention to detail, a passion for excellence in your work, and a desire to support a growing, high-performing community through its next phase of growth, this role offers meaningful visibility, ownership, and impact.

If you thrive in fast-paced, high-accountability environments and enjoy being the person who “makes everything run,” this role offers meaningful visibility, ownership, and impact.

What you will do:

Executive Support:

• Provide high-level executive support to the CEO and Executive Leadership Team.
• Manage complex calendars, scheduling, and prioritization across internal and external stakeholders.
• Support client communications and outreach on behalf of leadership, when applicable.
• Coordinate meetings, prepare materials, and ensure follow-through on action items.
• Assist with board materials, facilitate the gathering and preparation of All Hands meeting decks, and support executive reporting.
• Anticipate executive and team needs before they arise and take initiative to solve problems with minimal direction.
• Identify inefficiencies and implement process improvements to streamline workflows and enhance team effectiveness.
• Act as a gatekeeper and strategic partner — prioritizing requests, protecting executive focus time, and ensuring leaders are working on what matters most.

People Operations & Internal Support

• Partner with the People Operations team on administrative and coordination needs.
• Support day-to-day office operations, including management of supplies, snacks, and company-sponsored meals.
• Coordinate vendor relationships and ensure the office environment is welcoming and well-organized.
• Help maintain a professional and functional workspace that reflects company culture and values.
• Help ensure team members have the resources and materials needed to be successful
• Contribute to a positive, organized, and high-performance team environment

What you will bring:

• Bachelor’s degree required
• 3–4 years of executive assistant or high-level administrative support experience
• Experience supporting C-level or senior leadership
• Exceptional attention to detail and follow-through
• Strong written and verbal communication skills
• Outstanding time management and ability to manage competing priorities
• High degree of discretion and professionalism when handling sensitive information
• Advanced proficiency in PowerPoint, Excel, Word, and Google Workspace tools
• Ability to anticipate needs and operate proactively rather than reactively
• Comfort working in a fast-paced environment
• Strong sense of ownership and accountability

What’s in it for you:

• Full medical, dental, and vision benefits with 100% employer paid options and buy up plans
• Flexible PTO
• Employer HSA contribution 
• 9 Company paid holidays
• 401(k) match, 3% after 90 days of employment
• Supportive culture with one-of-a-kind growth opportunities
• Hybrid in-office and work at home (2 days in-office Tuesdays and Thursdays)
• Paid Parental Leave as well as a two-week "ease-back" program that enables parents to return part-time at full pay
• Company and team outings       
• Peer-to-peer recognition program
• Vendor discounts

Compensation: $75,000 - $90,000 annually

**Please note that the compensation information that follows is a good faith estimate for Colorado-based hires only and is provided with the Colorado Equal Pay for Equal Work Act and Equal Pay Transparency Rules.**

Work Authorization: You must be authorized to work in the United States.  The Company is unable to provide sponsorship for workers.