Project Management Coordinator-Vendor Invoicing

CBRE is a leading company in the real estate sector, seeking a Project Management Coordinator to support the project management team in managing construction projects. The role involves administrative tasks such as processing vendor invoicing, assisting with project closeout, and coordinating change orders while utilizing project management technology tools.

Responsibilities:

• Process vendor invoicing in D365 business platform
• Assist the project closeout process including turnover documentation and financial reconciliation
• Process documentation for project commitments. Obtain external quotes for processing
• Coordinate change orders, change directives and contemplative change notices with consultants and vendors
• Schedule meetings and communication plans regarding projects amongst teams and clients
• Assist with contract administration. This includes attending tender openings and recording results, issuing letters of acceptance and regret
• Enter project information and data into project management technology tools
• Process invoices and pay applications. Help with project administration deliverables
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion
• Impact through clearly defined duties, methods, and tasks are described in detail
• Deliver own output by following defined procedures and processes under close supervision and guidance

Requirements:

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
• High School Diploma or GED with up to 2 years of job-related experience
• Vendor coordination experience including invoicing and financial documentation
• Proficiency in MS Office Suite (Word, Excel, Outlook). D365 or other Enterprise Resource Planning (ERP) platform is required
• Ability to follow basic work routines and standards in the application of work
• Communication skills to exchange straightforward information
• Strong organizational skills with an inquisitive mindset
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups
• Experience project management software is beneficial