Payroll Manager

At Harris, the true value of what makes us successful is found in our people. It is our unique mix of cultures, experiences, beliefs and backgrounds that sets Harris apart from the rest.  We constantly strive to cultivate, nurture and amplify an unparalleled environment, where we value intellectual curiosity and uniqueness of thought.  Inclusion is embedded in the very fabric of our culture of collaboration and openness.

We understand that a job description only tells one part of a broader story, and Harris is seeking dynamic candidates who can add to our best-in-class environment. We recognize that qualifications can be gained through both traditional and non-traditional paths, and we are committed to considering candidates who possess the potential to be excellent in this role regardless of prior experiences.  

Therefore we encourage ALL interested individuals to submit their applications, even if they do not meet every requirement outlined in the job description. 

The Position

The Payroll Manager is responsible for overseeing all aspects of the firm’s payroll function. Core responsibilities include executing regular payroll processing, conducting independent technical research on regulatory and tax requirements, serving as the firm’s subject matter expert on the UKG Payroll and Time Management platform, and delivering customized reporting and consultative support to stakeholders across the organization.

Success in this role requires strong technical subject matter expertise, the ability to leverage data and technology effectively, and meticulous attention to detail. The Payroll Manager must operate as a trusted business partner to a diverse set of constituents and consistently exercise the highest level of professional discretion to safeguard the integrity and confidentiality of sensitive information. The role also demands proactive communication, enthusiastic engagement, and the drive to lead and support complex change‑management initiatives within a dynamic, fast‑paced environment.

Responsibilities

• Oversee and execute all payroll operations for salaried, partner, and hourly employees, ensuring compliance with all laws and regulations and verifying timesheets.
• Perform payroll adjustments, including garnishments, deductions, wage assignments, and vacation payouts.
• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Serve as the HRIS payroll subject matter expert, including exporting general ledger data, generating reports, and managing interfaces with benefits vendors.
• Research payroll and tax issues; remain current on regulatory and tax developments impacting payroll processing, withholding and reporting, engaging third-party subject matter experts as appropriate.
• Address and resolve employee payroll inquiries and provide guidance on federal and state income tax withholding.
• Reconcile quarterly federal and state payroll tax filings and year‑end returns, including W‑2s and 1095‑Cs.
• Partner with People team to prepare and review data for employee total compensation statements.
• Provide ad hoc compensation reporting (e.g., overtime summaries, tax withholding analyses) as requested.
• Act as liaison with Profit Sharing Plan Record-keeper and Trustee and prepare reports as required.

• • Prepare, calculate and transmit payroll data to calculate 401(k), Roth, Safe Harbor Plan and Grantor Trust Plan. 
  • Audit reports from recordkeeper and authorize release of funds
  • Maintain Profit Sharing database which includes employee information and year-to-date payroll data.
  • Prepare and submit Form 5500 and Summary Annual Report for pension benefit plan.

• Provide data requested from auditors for Profit Sharing Plan, Annual Year-End, and Workers’ Compensation audits.
• Complete annual QSLOB (Qualified Separate Line of Business) data request for Natixis.

Qualifications

Required

• 10+ years of experience leading a firm-wide (or large business unit) payroll function.
• Certified Payroll Professional, or willingness to acquire.
• Experience with profit sharing plan administration to meet ERISA requirements.
• Knowledge of complex tax issues; ability to learn continuously to remain current on technical developments.
• Ability to effectively communicate with all levels within the organization.
• Excellent attention to detail, a high degree of initiative and adaptability, and the ability to juggle multiple tasks.
• Demonstrated ability to exercise impeccable discretion and uphold strict confidentiality when managing sensitive payroll, compensation, and employee data.

Preferred:

• Working knowledge of core financial systems: Sage 100 / Concur
• Ability to efficiently manage and analyze data with VBA / Microsoft Access / Microsoft SQL / Python

 

 

We offer a comprehensive benefits package designed to integrate life and work and to support our employees and their families. Benefits include, but are not limited to; medical, prescription drug, dental and vision insurance, paid time off, profit sharing plan, 401k plan, tuition reimbursement, commuter and holistic wellness benefits along with volunteer programs.   

Actual annual base salaries may vary based on factors including but not limited to education, training, experience, and other job-related factors. If hired, base pay will be determined on an individualized basis and is only one part of the total compensation package, which, depending on the position, may also include a discretionary performance bonus and other Harris sponsored benefit programs.  

Expected range for this Chicago-based role$130,000—$150,000 USD

Equal Employment Opportunity Policy Statement
Harris Associates L.P. pursues a policy of equal opportunity in all areas of employment including recruitment, hiring, training, compensation, benefits, advancement, and treatment on the job. This means that Harris does not discriminate against employees, or qualified applicants, based on an individual's race, color, religion, creed, sex, age, national origin, physical disability, sexual orientation, trans-gender status, transsexual status, status as a veteran or disabled veteran, genetic information or for any other reason prohibited by law.  Harris reserves the right to review publicly available information about applicants (i.e., via social networking sites), to the extent permissible under applicable law.

Reasonable Accommodation Notice
We provide reasonable accommodation for individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the alternative email address below to contact us about your interest in employment at HR@harrisassoc.com or you can call us at 312-646-3600.

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