AP Specialist - Utilities Administrator

About us:

Cambridge Management, Inc. (CMI) began in 1987 as a small team managing a portfolio of communities in Tacoma, Washington. Our focus soon shifted to providing quality management for affordable housing communities. These affordable communities provide homes for those with limited incomes including families, senior citizens, and people with disabilities. Today, our team has grown to nearly 350 employees managing 120 communities and more than 9,000 apartment homes. Our portfolio includes market rate, Low Income Housing Tax Credit, and Project-Based Section-8 communities that range in size from 6 to 344 units. We currently manage communities in California, Florida, Hawaii, North Carolina, Oregon, Tennessee, Washington State, and Virginia.

Why work for us:

Cambridge Management, Inc. offers the following Compensation and Benefits package for full time employees:

Position Salary Range:  $25.00 - $28.00

Paid time off:

• An accrual of 80 hours of Vacation.
• Up to 6 paid sick days per year. (varies based on state sick leave laws)
• 8 paid holidays
• 2 paid floating holidays.

Benefits offered:

• Medical, Dental, Vision, Life Insurance, Long Term Disability, AD&D & EAP
• 401(k) with employer match
• Voluntary benefits available

Job Summary:

The AP Specialist - Utilities Administrator is responsible for the daily processing of utilities for all properties managed by Cambridge Management, Inc. This position will be responsible for accurate and timely entry of all utility invoices and to maintain a utilities master spreadsheet to ensure all utilities are received and paid on a timely basis.

Requirements:

Essential Job Duties and Responsibilities:

This job description does not list all duties that will be required of this position. You will be required to perform other duties, as requested by your supervisor. 

• Obtain and manage utility invoices by coordinating with vendors, ensuring timely retrieval, accurate tracking, and proper documentation 
• Analyze and audit utility data to identify discrepancies and proactively resolve issues before they impact the properties 
• Communicate with vendors to resolve billing issues 
• Communicate with property management regarding utility variances and urgent matters 
• Assist with new utility set-up for acquisitions 
• Coordinate with bookkeepers for accurate GL coding 
• Process all utility payments 
• Assist with month-end closing and audit requests as needed
• Assist Accounts Payable team members as needed

Knowledge, Skill, and Competency Requirements 

• 2-3 years Accounts Payable experience or related work experience 
• Strong attention to detail with a high degree of accuracy 
• Strong organizational skills 
• Team oriented 
• Ability to identify and reconcile discrepancies 
• Ability to meet deadlines 
• Ability and willingness to learn

Computer Skills:

• Proficient with Microsoft Office Suite
• Experience with RealPage is a plus

Experience/Education: 

• High School Diploma or Equivalent 
• 2-3 years Accounts Payable experience or related work experience

Additional Notes

Offers contingent upon successful completion of background check, drug screen, and MVR check (if required by position)

Must be able to complete all required training within thirty (30) days of hire date. 

This job description in no way states or implies that these are the only duties to be performed by the team member incumbent in this position. Further, this document does not create an employment contract implied or otherwise, other than an “at will” relationship.