HR & Operations Assistant

GenBio AI is a newly established start-up dedicated to transforming the landscape of biology and medicine through generative AI. The HR & Operations Assistant will support day-to-day people operations and office operations, ensuring smooth onboarding, maintaining HR records, and managing office logistics.

Responsibilities:

• Support employee onboarding and offboarding, including documentation, system access, and coordination with IT and payroll vendors
• Maintain accurate and up-to-date employee records (contracts, personal data, compliance documents)
• Assist with intern and contractor administration
• Help ensure compliance with local labor regulations and internal policies
• Respond to basic employee HR questions and escalate when needed
• Partner with the recruiting team to coordinate, schedule and manage interviews across multiple roles and office locations
• Maintain accurate and up-to-date candidate pipelines and hiring data, ensuring efficiency and attention to detail
• Communicate proactively with candidates and hiring teams to deliver a smooth, positive hiring experience
• Conduct and document reference checks in alignment with hiring guidelines
• Manage day-to-day Palo Alto office operations, including office supplies, access badges, seating, facilities coordination, swag inventory, and vendor relationships
• Ensure the office maintains a neat, tidy, and professional appearance, including meeting rooms, lobby, kitchen, and common areas
• Manage incoming and outgoing mail and packages, including shipments via USPS, FedEx, and other couriers
• Coordinate with building management to address office issues, maintenance requests, and repairs as needed
• Coordinate with IT/vendors for on-site needs
• Assist with expense tracking, invoices, and operational documentation
• Plan and execute in-office events and internal meetings, including happy hours, offsites, All Hands meetings, holiday parties, and other company events
• Maintain internal documentation on Confluence / shared drives
• Support ad-hoc projects across HR, Operations, and Finance as needed