Administrative Assistant

School Nutrition Administrative Assistant – Keep Our Kitchens Running Smoothly!
Support a Mission That Nourishes Students Every Day

 

Are you organized, detail-oriented, and passionate about supporting a team with a purpose? Join our school nutrition department as a School Nutrition Administrative Assistant—a key behind-the-scenes role that helps ensure thousands of students receive healthy, delicious meals every school day.

 

What You’ll Do:

Every day, you'll play a key role in keeping our kitchens humming and our teams supported by:

• Answering calls and helping parents or team members with lunch account questions (especially with the Nutri-Kids POS system)
• Handling attendance tracking and making sure our team gets paid accurately and on time using ADP
• Closing out cash registers, reconciling daily deposits, and organizing all records with care
• Entering meal counts, sales, and data into our Dine Central system
• Coordinating lunch counts, daily menus, and deliveries to our satellite schools
• Printing signage, menus, and marketing materials that brighten school cafeterias
• Assisting with staff training, safety audits, and inventory tasks
• Jumping in to support school sites when needed—whether it’s a helping hand in the kitchen or coordinating substitutes
• Being a go-to resource for your manager and a cheerful connector for the whole team

What We’re Looking For:

• High School Diploma required; Associate Degree preferred
• Basic bookkeeping and strong computer skills (Excel, Outlook, Word)
• Previous office, school nutrition, or administrative experience a plus
• Clear communicator with strong phone and interpersonal skills
• Detail-focused and dependable, with strong time management abilities
• Team player who enjoys helping others and creating a positive work environment
• Familiarity with POS systems and food safety standards is helpful (we’ll train!)
• Must be able to occasionally lift up to 30 lbs and travel between schools when needed

Why You’ll Love This Role:

• Make an impact in your local school community
• Supportive, mission-driven team that values your contributions
• Family-friendly schedule – no late nights or weekends
• Growth opportunities within a supportive and stable company
• Be part of something bigger – at Whitsons, we serve more than just meals. We serve futures.
• Competitive pay + full benefits (medical, dental, vision, 401k, PTO)

About Whitsons:

Whitsons Culinary Group is dedicated to Enhancing Life One Meal at a Time™. We bring high-quality meals and compassionate service to school communities across the region. As part of our School Nutrition team, you’ll help create a welcoming environment where students feel nourished, supported, and ready to learn.

Ready to join a team that feeds minds and fuels futures? Apply today!

 

Pay rate: $17.00/hour

Qualifications

Requirements

Education:

• High School Diploma or Associates Degree

Computer Skills:

• Basic bookkeeping skills and proficiency in computer applications (email, outlook, excel, word)

Other Qualifications, Experience and Competencies:

• Business Acumen

• Good phone skills
• Ability to work successfully with others.