People Operations Coordinator

Firestorm is a VC-backed company focused on revolutionizing defense solutions through innovative technologies. The People Operations Coordinator will manage onboarding, employee records, and recruiting coordination to ensure a seamless transition for new hires and a positive experience for all employees.

Responsibilities:

• Coordinate end-to-end onboarding activities for new hires, including offer documentation, I-9 processing, and new hire orientation scheduling
• Prepare and maintain accurate employee records in HR systems and personnel files
• Ensure all onboarding documentation is completed accurately and on time
• Execute comprehensive onboarding programs for new hires, including new hire orientation sessions, training schedules, and introductions to key team members
• Continuously evaluate and refine onboarding processes to enhance the experience for new employees
• Assist with organizing local employee engagement activities, meetings, and company events
• Partner with internal stakeholders to provide a best-in-class experience
• Assist with organizing local employee engagement activities, meetings, and company events
• An appreciation for being a keeper of our brand and a passion for delivering a consistent, stellar employee experience
• Crosstrain in areas such as workplace injury response, workers' compensation, learning management system administration, and performance management workflows
• Stay up to date on relevant employment laws and regulations, ensuring compliance in all HR practices
• Maintain confidentiality of employee data and People Ops matters at all times
• Assist with reporting, data audits, and process documentation
• Support the broader People Ops team with administrative tasks, projects, and process improvements
• Ensure personnel records and processes align with internal policies and legal requirements
• Be the driving force behind a best-in-class candidate experience by coordinating interviews, managing logistics, and ensuring every interaction reflects our company’s professionalism and values
• Serve as a welcome presence for all candidates, managing check-ins, and ensuring a seamless handoff to Host(s)
• Act as the primary point of contact for candidates, recruiters, and hiring teams, maintaining clear, timely communication and keeping the process running smoothly from first contact through offer stage
• Navigate complex interview calendars and dynamic schedules with precision, ensuring interviews are set up efficiently and without conflicts
• Find opportunities for interview process and system improvement, including identifying bottlenecks and improving candidate experience and scheduling efficiency
• Serve as the on-site host for interview days, managing candidate schedules, providing hospitality, and ensuring that every candidate walks away with a positive and lasting impression
• Collaborate closely with the People team to plan and support on-site recruiting events, interviews, and special projects
• Build trusted relationships with recruiters, hiring managers and candidates, becoming a reliable partner who helps drive consistency, efficiency and excellence, across the entire candidate experience
• Identify opportunities to enhance operational efficiency and improve systems, workflows, and communication touchpoints throughout the recruitment process