Temporary Project Manager, Curriculum & Catalog Systems

University of Massachusetts Global is a private, nonprofit affiliate of the University of Massachusetts, dedicated to providing flexible, high-quality education for working adults. The Project Manager for Curriculum & Catalog Systems will support the integration of a new curriculum management system by coordinating project activities, managing workflows, and collaborating with various stakeholders. This temporary, part-time role involves project documentation, system integration support, and continuous improvement efforts in curriculum processes.

Responsibilities:

• Support the planning, scheduling, and coordination of activities related to curriculum and catalog system integration
• Maintain timeline tracking tools and project dashboards to ensure timely progress across workstreams
• Assist in mapping new curriculum approval workflows, including routing, governance, and catalog impact pathways due to new curriculum system
• Compile, validate, and organize system configuration data for CourseLeaf build cycles
• Partner with IT, Registrar, and OICA teams to support testing cycles, track defects, and gather feedback from faculty and staff users
• Coordinate data validation activities related to Banner integration, catalog publication cycles, and CIM-CAT transitions
• Prepare project documentation including workflow maps, training materials, process guides, decision logs, and status updates
• Draft communications for stakeholders regarding timelines, expectations, testing windows, and procedural changes
• Document system changes, configuration decisions, and catalog-related requirements
• Partner with the Curriculum Coordinator and the Director of Academic Policies & Curriculum to facilitate meetings with academic schools, governance committees, and administrative units
• Coordinate with functional leads to ensure alignment between curriculum processes, academic policies, and system integration needs
• Assist with the organization and delivery of staff/faculty training sessions prior to system launch
• Support the review of current-state curriculum submission processes and identify opportunities for process optimization aligned with CourseLeaf best practices
• Assist in developing documentation to support continuous improvement, including standard operating procedures (SOPs) and updated policy references
• Perform other duties, as assigned

Requirements:

• Bachelor's degree or equivalent experience in project management
• Minimum 2–3 years professional experience in higher education, with direct experience in curriculum management, academic catalog production, or academic governance workflows
• Hands-on experience with CourseLeaf (CIM and/or CAT), Banner, or comparable curriculum/catalog systems
• Understand curriculum systems, SIS integrations, catalog standards, and configuration workflows
• Proficiency with project management tools (e.g., Monday.com, Smartsheet, Jira, or similar)
• Strong project coordination skills to effectively organize tasks, tracks project milestones, and manages timelines
• Excellent organizational skills and attention to detail with the ability to manage multiple concurrent tasks
• Strong written and verbal communication skills suitable for cross-functional academic and administrative environments
• Ability to work effectively across academic and administrative units, navigating different needs and perspectives
• Ability to make informed decisions and know when to escalate issues for leadership review
• Ability to identify gaps, inconsistencies, and workflow inefficiencies with attention to detail
• Personal computer and advanced knowledge of Microsoft Office Suite, including word, excel, teams and outlook
• Familiarity with video conferencing platforms (such as Zoom), curriculum management platforms (CourseLeaf), student information systems (Banner), and project management tools
• Bachelor's degree in education administration, Business, Information Systems, or related field
• Experience supporting enterprise system implementations or workflow redesign projects
• Familiarity with accreditation, catalog compliance, and academic policy documentation
• Certification or training in project management (e.g., CAPM, PMP, Prosci, or equivalent)
• Experience working in remote environments with cross-functional teams