People Programs Specialist

Brain Co. is an applied AI startup focused on delivering impactful AI applications for critical industries like healthcare and government. The People Programs Specialist role is essential for scaling the company's people infrastructure, ensuring compliance, and improving operational workflows while partnering with various teams.

Responsibilities:

• Ensure completion of I-9s, background checks, and required documentation
• Partner with immigration counsel regularly
• Coordinate payroll setup and benefits administration
• Maintain documentation to ensure audit readiness
• Design and document onboarding and offboarding processes
• Improve operational workflows across People systems
• Identify bottlenecks and implement process improvements
• Establish clear cross-functional handoffs with Recruiting, IT, Workplace, and Finance
• Become our ATS and HRIS systems experts and help pull reports for leadership
• Coordinate closely with Recruiting on post-offer transitions
• Partner with IT and Security on equipment and system provisioning
• Partner with team on reimbursements and payroll matters
• Partner with Workplace on Day 1 logistics and our new hire experience
• Own the off-boarding for Brain Co
• Have strong project management skills to lead company wide people initiatives like a performance review program, company surveys, offsite coordination
• Be able to gather, analyze and report on trends, and then make recommendations for improvements
• Take on projects that are technical in nature, like transitioning various internal systems, like an HRIS change
• Partner with Workplace, Security, Recruiting, Leadership to assist on broader HR initiatives