Office Manager

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars.

OFFICE MANAGER

SpaceX is looking for an experienced and driven Office Manager to support our Westminster MD office. The Office Manager will be responsible for the smooth day-to-day operations and functioning of the Westminster site.

RESPONSIBILITIES:

• Provide exceptional customer service to internal and external customers via phone, email and face-to-face.
• Assist with managing multiple calendars, including multiple conference room calendars coordinate with IT, facilities and construction teams to help manage ongoing improvements and fixes.
• Work with various parties to ensure facility remains in good operating condition (cleanliness/organization ) while always looking for improvement opportunities.
• Ensure all medical/emergency equipment is adequately inspected and maintained
• Act as quality representative on the site manage any internal and external quality audits, driving down closure of any open actions.
• Conduct routine walks around the site looking for any quality or health non-conformances Work with various parties to ensure facility remains in good operating condition (cleanliness/organization).
• Assist with organizing meetings to include food and beverage as necessary as well as coordinating any audio visual needs
• Assist with the oversight of ordering and restocking of office supplies
• Assist with the oversight of ordering and restocking of food and beverage; reassess and discuss with manager as necessary
• Schedule and manage team social events and team building activities
• Run various errands as required (reimburse of mileage available but no company vehicle provided)
• Assist with new hire questions and desk set up.
• Coordinate with facilities and IT teams to ensure all items required are ready for new hires
• Welcome guests and assist with temporary set up (checking-in, badging and if needed escorting personnel around)
• Assist with booking travel as necessary
• Assist with coordination/scheduling of meetings with our teams as requested by other SpaceX departments and locations
• Assist with ITAR/NDA form execution and processing
• Provide executive support as necessary

BASIC QUALIFICATIONS:

• Associate degree and 6+ years of experience in a office setting, or a bachelor's degree and 4+ years of experience in an office setting

PREFERRED SKILLS AND EXPERIENCE:

• 8+ years of experience supporting in an enterprise environment
• Positive "can-do" attitude with willingness to participate at all levels of the business
• Strong work ethic, proactive, self-motivated with ability to hit the ground running
• High attention to detail and sound judgment
• Ability to multi-task, change direction quickly, and thrive in a fast-paced, often high pressure atmosphere while working with minimum supervision
• Ability to take direction from multiple staff members, prioritize workload, and be willing to do light cleaning and run various errands
• Ability to handle difficult situations and people
• Proficiency in all Microsoft applications, especially Word and Outlook, Power Point, and Excel, including ability to maintain spreadsheets, contacts, distribution lists, etc.
• Excellent verbal and written communication skills

ADDITIONAL REQUIREMENTS:

• This position is based in Westminster, MD and requires being onsite - remote work not considered
• Must be able to work extended hours and/or weekends as necessary
• Willing to travel (up to 10%)

COMPENSATION AND BENEFITS:

Pay range:    
Office Manager/Level 1: $80,000 - $95,000/per year
Office Manager/Level 2: $95,000 - $105,000/per year

Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.

Base salary is just one part of your total rewards package at SpaceX. You may also be eligible for long-term incentives, in the form of company stock or long-term cash awards, as well as potential discretionary bonuses and the ability to purchase additional stock at a discount through an Employee Stock Purchase Plan. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short and long-term disability insurance, life insurance, paid parental leave, and various other discounts and perks. You may also accrue 3 weeks of paid vacation and will be eligible for 10 or more paid holidays per year. Employees accrue paid sick leave pursuant to Company policy which satisfies or exceeds the accrual, carryover, and use requirements of the law.

ITAR REQUIREMENTS:

• To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.  

SpaceX is an Equal Opportunity Employer; employment with SpaceX is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Applicants wishing to view a copy of SpaceX’s Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should reach out to EEOCompliance@spacex.com.