Senior Manager - Defense

Company Profile
80 years and countless innovations later, JCB is the world’s largest privately-owned manufacturer of construction and agricultural equipment. At 23 plants spanning four continents—and countries including the United States, the United Kingdom, India and Brazil—JCB manufactures a range of more than 300 products including telescopic handlers, backhoe loaders, excavators, wheel loaders, compact excavators, skid steer loaders, compact track loaders, Access aerial work platforms, rough terrain forklifts, and tractors.

JCB people are at the heart of our business and as a family-owned business we answer to our customers, not a group of shareholders. That freedom allows us to concentrate on developing the latest technologies and incorporating them into our equipment. We focus on what our customer needs on the jobsite – a machine that holds up in the toughest environment and increases their productivity.

At JCB, we stand behind our products – and our name.

Position Purpose
Reporting to the Vice President of Government & Defense, the Senior Manager-Defense will work in close coordination with the broader JCB team (both internal & external), ensuring contract management activities and maintenance of accurate and complete contract files and records are conducted in accordance with company policies and procedures, applicable laws and regulations,
customer requirements, and complaint within FAR and CAS.

Position Type
Full Time, Exempt

Major Tasks, Responsibilities & Key Accountabilities
• Proactively administer and manage complex Defense customer contracts, modifications, from conception through contract closeout.
• Provide advice and counsel to program management regarding Federal Contracting policies, laws, and regulations
• Maintain organized, audit ready contract files
• Coordinate efforts across multiple business functions to ensure contract compliance
• Assist with Defense Contract Audit Agency (“DCAA”), Defense Contract Management Agency (“DCMA”) and other Government audits.
• Perform compliance reviews on Government proposals
• Assist in the development and implementation of corrective action plans submitted to the Government
• Provide FAR and CAS guidance and training to employees
• Support/assist with the implementation of strategic realignments or new structures as initiated by management
• Develops and documents JCB Inc. policies and departmental procedures delineating such compliance tasks and processes.
• Maintains JCB Inc’s registration in the System for Award Management (SAM), the Department of State Directorate of Defense Trade Controls (DDTC), and the Militarily Critical Technical Data Agreement (DD Form 2345).
• Support with the preparation, negotiation, and audit of forward pricing rates, incurred cost submissions, and cost impact analyses
• Support complex contract negotiations on high dollar strategic opportunities, including negotiation of Non-Disclosure & Teaming Agreements
• Champion the Government routine contractual reports according to data provided by responsible departments, including (for example) Contractor Manpower Reporting, Small
• Business Subcontracting performance, Government Property status reports, and Federal Sub-Award Reporting System reports.
• Other projects as assigned
• Serve as Cost Volume lead for complex RFPs, composing cost volume narrative and participating in proposal planning, strategy meetings, work sessions, color team reviews
• Compliance Specific – Key Duties & Responsibilities
◦ Policy Development and Implementation: Create, update and enforce company policies to ensure compliance with federal regulations and government contractual obligations.
◦ Monitoring and Auditing: Conduct regular internal audits and reviews of business operations to identify potential compliance risks and ensure adherence to federal standards.
◦ Risk Management: Develop strategies to mitigate legal and regulatory risks, including designing control systems to address violations of federal and internal policies.
◦ Training and Education: Design and deliver ongoing compliance training programs for employees, officers and consultants to maintain awareness of federal regulations and ethical standards.
◦ Investigation & Reporting: lead investigations into potential compliance violations and prepare detailed reports for senior management.
◦ Collaboration: Work closely with other departments, including HR, UK JCB, IT, JCB commercial manufacturing and operations to ensure federal contract compliance is integrated into all businesses and processes.
◦ Regulatory Liaison: serve as the primary contract for federal regulatory bodies (DCMA/DCAA), ensuring timely responses to inquiries and audits.
◦ Program Oversight: Implement and manage the organizations compliance program, including privacy, security and internal controls and maintain documentation of compliance activities.
• Contracting Specific – Key Duties & Responsibilities
◦ Contract Lifecycle Management
▪ Manage cradle to grave contract activities for DoW and federal contracts, including RFP analysis, proposal support, contract negotiation, award, execution, modifications, and closeout.
▪ Review and interpret complex contractual requirements, FAR/DFARS clauses, SOWs, and terms & conditions to ensure compliance and risk mitigation.
▪ Prepare, review, and issue subcontract agreements, NDAs, and teaming agreements in alignment with prime contract requirements.
▪ Support and Train Contract Specialist and Subcontract Specialist in all FAR/DFAR, small business, & subcontract flow downs and contractual expectations.
◦ Compliance & Risk Management
▪ Ensure organizational adherence to all applicable laws, regulations, and policies, including FAR, DFARS, CAS, ITAR, and other DoD-specific requirements.
▪ Identify contract risks and develop strategies for mitigation; provide guidance to leadership and program teams.
▪ Support DCMA & DCAA audits, CPSRs, and internal compliance activities as required.
◦ Financial & Administrative Oversight
▪ Collaborate with finance, program management, and pricing teams to support cost proposals, funding management, and contract forecasting.
▪ Review and validate cost volumes, pricing data, and cost narratives for accuracy and compliance.
▪ Monitor contract funding status, deliverables, and invoicing alignment with contract requirements.
◦ Communication & Stakeholder Partnership
▪ Serve as the primary point of contact for contracting officers, government representatives, and internal stakeholders.
▪ Provide clear interpretation of contractual obligations to cross functional teams, including program management, engineering, and operations.
▪ Support strategic business development efforts through contractual guidance and proposal input.

Minimum Qualifications
• US Citizen
• Bachelor’s degree in an associated discipline plus minimum of four (4) to six (6) years’ experience in related government contract administration, procurement, and/or government cost accounting environment.
• Four years of additional experience maybe substituted for the BA
• Must pass any drug screens, background checks and any pre-employments tests as applicable

Preferred Qualifications
• Strong Working knowledge of Federal Acquisition Regulations, Cost Accounting Standards, and Truth In Negotiations Act.
• Experience within a Federal Contracting and cost accounting environment with the following types of contract experiences: CR, ID/IQ, T&M, CPFF, CPAF, and FFP.
• Outlook and SAP familiarity is preferable.
• Wide Area Work Flow (WAWF)
• DAWIA accreditation in contracting, program management, logistics and / or CPMC.

Knowledge, Skills, Abilities & Competencies
• Strong problem solving / analytical skills
• Ability to work in a high stress environment
• Detail oriented and ability to work independently
• Collaborative approach to resolving issues impacting various groups across the enterprise
• Ability to understand processes (system and non-system), troubleshoot, develop and recommend solutions
• Enjoy working in a dynamic environment
• Self-Motivated Team Player but able to work independently
• Working knowledge of Microsoft Office Products

Job Conditions
• Both office environment and occasionally manufacturing/factory environment
• Subject to noise and temperature changes
• Travel 10-20%

Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to:
• Sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee is occasionally required to stand and walk.
• The employee must frequently lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

JCB is an equal employment opportunities (EEO) employer in accordance with applicable federal, state and local laws. JCB complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. EEO EMPLOYER/VET/DISABLED.

JCB Inc. is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status; however, as a global company, JCB offers many job opportunities outside of the U.S. which can be found through our website at https://www.jcb.com/en-gb/about/careers.

Disclaimer: This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.