Administrative Assistant
Chicago, Illinois, United States of America
Full Time
2 weeks ago
Key skills
GoCommunicationDecision MakingSales
About this role
Job Req ID: 106991
Job Type: Full-time
Work Category: Onsite
Application Close Date: 04/03/2026
Sponsorship: Not Available
Compensation: $30.67 - $41.44
We are GALLO
We’re a family-owned company with a 90+ year legacy, that’s consistently recognized as a Glassdoor “Best Places to Work.” We have 130+ brands in our total alcohol beverage portfolio including wine, malt, spirits, and ready-to-drink beverages. We’re home to the #1 wine and spirits brands in the U.S. - Barefoot Wine & High Noon and are the official sponsors of the NFL, NHL, UFC, and PGA of America.
View our Corporate Values and Mission Statement here.
Location: This role will be based in our Oak Brook, IL office.
A Taste of What You'll Do
Are you a proactive, detail-oriented individual with a passion for supporting dynamic teams and fostering seamless operations? We’re looking for an Administrative Assistant to join our Midwest Area Sales team, where your organizational expertise and problem-solving skills will drive success across our sales office and region. This role offers an exciting opportunity to be at the heart of our sales operations, ensuring the team’s objectives are met with precision and efficiency.
As an Administrative Assistant, you’ll be responsible for a wide range of tasks that keep our office running smoothly. You’ll prepare visually engaging reports and presentations, manage multiple leaders’ calendars, and coordinate travel and meetings with ease. You’ll serve as the backbone of our team, supporting sales operations, onboarding new hires, and facilitating communication across departments. Your ability to handle confidential information with discretion and build strong relationships with employees, leaders, and stakeholders will be key to your success.
We’re seeking someone who thrives in a fast-paced environment, is skilled at managing competing priorities, and has a knack for identifying opportunities for improvement. Your intrapreneurship mindset will shine as you take initiative, think boldly, and embrace innovation. Ownership behaviors like setting high expectations and driving accountability will empower you to make a meaningful impact.
In this role, you’ll enjoy variety—from managing facilities and office equipment to planning events and maintaining sanitation standards. You’ll be the go-to person for ensuring smooth daily operations, greeting visitors, organizing data, and supporting special projects. If you’re ready to bring your energy, creativity, and organizational talent to a collaborative and inclusive workplace, we’d love to hear from you. Apply now and help us elevate our Midwest Area sales team to new heights!
What You'll Need
- High school diploma or State-issued equivalency certificate plus 3 years of administrative support experience reflecting increasing levels of responsibility; OR Associate’s degree plus 1 year of administrative support experience.
- Proficient in the use of MS Word, MS Outlook, MS PowerPoint and MS Excel.
- Experience in event coordination.
- Effectively handles multiple projects and constantly shifting priorities
- Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.
- Skilled in writing simple correspondence.
- Skilled in adding, subtracting, multiplying and dividing using whole numbers.
- Required to travel to company offices, sites, and/or meeting locations for onboarding, training, meetings, and events for development, department needs, and business delivery up to 5% of the time, with or without reasonable accommodation. This may be in addition to travel requirements, if applicable, as listed in this job description.
- Required to be 18 years or older. This may be in addition to other age requirements, if applicable, as listed in this job description.
How You'll Stand Out
- High School diploma or State-issued equivalency certificate plus 5 years of administrative support experience reflecting increasing levels of responsibility; OR Bachelor’s degree.
- Administrative support experience in a Sales office environment.
- Prior experience supporting executives.
To view the full job description, please click here.
Our Benefits & Perks
We are committed to providing competitive compensation, perks, and a culture that supports your well-being. Benefits depend on your work category and may include medical and dental coverage, 401k plans, profit sharing, pet insurance, company holidays, access to an employee wine shop, and more! Additional information will be provided before your first interview.
The Fine Print
- The Company does not sponsor for employment-based visas for this position now or in the future.
- Actual compensation paid within the range will be determined by factors such as the education, experience, knowledge, skills and abilities of the applicant, internal equity, and alignment with market data. In addition to the salary, this position may be eligible for bonuses, incentive plans, or participate in tasting room tip pools, as applicable.
- This position will be based in the location(s) specified in the job posting and requires working on-site with no telecommuting option. You will be expected to live within a commutable distance.
- It is the Company’s policy for job postings to be open to internal candidates for a minimum of 5 days and to external candidates, if applicable, for a minimum of 3 days.
Gallo’s policy is to afford equal employment opportunities to all applicants and employees and not to discriminate on the basis of race, traits associated with race, including but not limited to, hair texture and protective hairstyles (such as braids, locks, and twists), color, national origin, ancestry, creed, religion, physical disability, mental disability, medical condition as defined by applicable state law (including cancer and predisposing genetic characteristics), genetic information, marital status, familial status, sex, gender, gender identity, gender expression, sexual orientation (actual or perceived), transgender status, sex stereotyping, pregnancy, childbirth or related medical conditions, reproductive health decision making, age, military or veteran status, domestic violence or sexual assault victim status, or any other basis protected by applicable law. Nor will Gallo discriminate based on a perception that an individual has any of the foregoing characteristics or is associated with a person who has, or is perceived to have, any of those characteristics.
Gallo will comply with state and local laws prohibiting discrimination for lawful out-of-work behavior, such as off-duty use of cannabis away from the workplace (subject to federal and state law exceptions), the existence of non-psychoactive cannabis metabolites in hair, blood, urine, or other bodily fluids as determined by a drug screening test (subject to federal and state law exceptions).
We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Gallo is committed to providing reasonable accommodation for candidates with disabilities in our recruiting process. If you need any assistance or accommodation due to a disability, please let us know at 209.341.7000.
Gallo is enrolled in the Department of Homeland Security's E-Verify program and will use the program to verify the employment eligibility of all newly hired employees as required.
Employee Polygraph Protection Act