
JOB SUMMARY
Performs various specialized and clerical duties related to consistently processing and maintaining legal court records including customer service, courtroom, and cashiering duties for several court types.
Starting Salary: $20.81/ $43,284.80 Annually
CORE COMPETENCIES
Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional, and ethical behaviors that establish trust throughout the organization and with the public we serve
Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals
JOB SPECIFIC COMPETENCIES
REPRESENTATIVE DUTIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
Initiates, processes, and maintains a complete and accurate record, using the case management system and established procedures; maintaining confidentiality of information learned or acquired as part of position.
Provide courteous and efficient service to all in person, email and phone customers; is approachable, helpful and personable; and answers questions knowledgeably and with patience.
Learns and gains proficiency with and adheres to statutes, rules, Administrative Orders, and requirements.
Initiate and facilitate cross training initiatives to acquire knowledge and skill sets to support efficient functioning of multiple court types.
Process court dockets, administers oaths, process orders, and perform other duties as required for adherence to court procedures for multiple court types including appeals and expungements
Cashiers in multiple systems and processes payments including cash, money orders, credit cards, checks such as personal, business, or government checks more than 50% of the time.
Receives and reviews incoming documents for conformity with appropriate rules, practices, and court requirements.
Process new cases and subsequent pleadings. Reviews for proper statutory requirements and financials.
Prepare and process summons, subpoenas, and driver’s license suspensions according to established procedures.
Consistently issue or process writs, warrants, defaults, case closures and forfeitures.
Inventory, intake, and process court exhibits and evidence for proper storage.
Prepare, process, and complete advanced statistical, court, and state reporting.
Perform other related duties as required.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Graduation from High School or a GED Certificate and two (2) years of experience in the processing, preparing or reviewing of any type of legal document and two (2) year of cashiering or customer service experience.
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
None.
PHYSICAL DEMANDS
The work is sedentary and requires exerting up to 10-25 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, squat, pull or otherwise move objects; may also require manual dexterity, hearing, reaching, repetitive motion, speaking, talking, and visual acuity.
WORK ENVIRONMENT
Work is performed in a dynamic environment that requires sensitivity and responsiveness to changes that include goals, priorities, and needs of the organization and position. This position is fully on-site and requires regular presence in the office.
JOB CLASS
Classified - An employee who is appointed to a full-time classified position (including reduced hour position) and not identified as an unclassified employee. Classified employees obtain appeal rights upon successful completion of their initial probation.
CAREER PATH
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.