Assistant Director of Finance

Company Description

Opened in February 2023 in charming Los Olivos, The Inn at Mattei’s Tavern, Auberge Collection offers 67 luxury guest rooms, cottages, and suites that marry the simplicity of modern farmhouse design with the eclectic spirit of nearby ranch life. Set on historic grounds shaded by old-growth palm trees and surrounded by renowned vineyards, The Inn at Mattei’s Tavern originally served as a popular stagecoach stop in the late 1800s. Considered the social center of the Santa Ynez Valley through the 1930s, the property has remained a lively local landmark, revered and enjoyed for generations. Today, guests can savor farm-driven menus that celebrate the Central Coast’s land and sea, unwind at the new Lavender Barn, a luxury spa rooted in nature and renewal, and enjoy destination-inspired experiences that engage the senses.

For more information: auberge.com/matteis-tavern

Connect with The Inn at Mattei’s Tavern on Instagram and Facebook at @matteistavernauberge. 

Job Description

The Assistant Director of Finance supervises the property’s Income Audit, Accounts Receivable, Accounts Payable, and General Cashier functions in a timely, accurate manner in accordance with accounting policies and procedures. Additionally, the Assistant Director of Finance is responsible for maintaining the general ledger and balance sheet reconciliations.

Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures.  Record, store, access, and/or analyze computerized financial information.  Check figures, postings, and documents for accuracy. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Keep track of all payments and expenditures, including payroll, purchase orders, expense reports, checkbooks, invoices, and statements.  Reconciling processed work by verifying entries and comparing system reports to balances. Complete period-end closing procedures and reports as specified. Review the month end financials and identify any discrepancies and variances to budget. Be able to conduct a month close review with the executive team and department heads of the financial results. Respond to and/or resolve questions, issues, or disputes from guests, employees and vendors.  Maintain billing systems, generate invoices, account statements and maintain accounts receivable files and records.  Investigate and resolve any irregularities or enquiries in account receivables.  Produce daily/weekly/monthly/annual account receivable reports.  Process customer tax exemptions following government regulations.  Review, reconcile, and process credit card vouchers and advance deposits. Monitor and audit gift certificate and incentive award redemption activity.  Verify and reconcile complex bank statements or department records. Ability to diagnose and resolve accounting issues on own without direct supervision or training.  Support payroll functions, including learning payroll submission procedures to act as backup payroll administrator. Assist Director of Finance with forecasting and budgeting procedures. 

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, protect company assets, protect the privacy and security of guests and coworkers. Anticipate and address guests’ service needs, assist other employees to ensure proper coverage and prompt guest service. Speak with others using clear and professional language, prepare and review written documents accurately and completely, answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support the team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Managers.

Supervise, lead and motivate employees.  Coordinate day to day priorities of staff accountants.  Execute department goals and objectives as directed by the Director of Finance. Train staff accountants and hotel staff in proper accounting procedures and finance processes.  Organize and execute interdepartmental work projects with long and short term benefits.  Support all areas of accounting in absence of Director of Finance

Qualifications

• Ability to problem solve, delegate work, properly escalate accounting and finance problems to Finance and Hotel management. 

• Ability to manage staff accountants

• Must have the ability to communicate effectively and courteously with employees, guests and contractors in writing, via telephone and in person.

• Requires ability to investigate and analyze current activities and/or information involving readily available data and indicating logical conclusions and recommendations.

• Ability to make decisions based on general policies and procedures.

• Ability to operate a computer and calculator.

• Must be able to understand and follow verbal/written instructions, communicate both verbally and in writing, utilize analytical thought processes, understand verbal/written technical and mechanical instruction, and be highly organized.

• Ability to compile facts and figures.

• Strong computer skills and Excel knowledge.

PREFERRED QUALIFICATIONS

• 3-5 years previous experience working in an accounting or finance role. Hospitality experience is strongly preferred.

• Bachelor’s degree in finance/accounting or equivalent experience preferred.

• Excellent written and verbal communication skills.

• Strong attention to detail.

• Working knowledge of hotel systems and operations is preferred.

Salary Range:   90k - 105k

Additional Information

Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations.

For more information: auberge.com

Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge

Railway Jonata LLC is an Equal Opportunity Employer, M/F/D/V. Railway Jonata LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Railway Jonata LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.