Administrative Assistant III (Administrative Assistant III – 2809)

University of Colorado Anschutz Medical Campus 

Department: SDM – Faculty Practice

Job Title: Administrative Assistant III (Administrative Assistant III – 2809)

Position #:00218147 – Requisition #:39586

Job Summary:

The Dental Faculty Practice (DFP) is seeking an Administrative Assistant III to support the DFP front desk administrative operations in the Dental Faculty Practice. The School of Dental Medicine Dental Faculty Practice operates as a private practice for SDM faculty. The purpose of the work unit is to provide state-of-the-art dental services to patients of the Anschutz Medical Campus and general community through an education experience where Dental students deliver contemporary dental services. 

We are seeking professionals who are looking to develop their careers in clinical office administration and/or looking to gain experience and understanding of full-cycle dental patient life-cycles. We welcome applications from individuals who are collaborative, communicative, caring, detail oriented, organized, proactive, able to think critically, focused on quality, dedicated to personal growth, and highly. The position is located at the University of Colorado - Anschutz Medical Campus. Hours will be dependent on business need but typically will be Monday – Friday between the hours of 8:00am and 5:00 pm.  

Key Responsibilities:

• Responsible for ensuring comprehensive scheduling of patients per faculty member based on individual treatment plans and other needs.

• Develops and maintains standardized patient access workflows for check-in, registration and scheduling to support efficient operations

• Responsible for calculating and collecting payments from patients for planned, in process, or completed treatment

• Verifies patient and insurance information, while accurately documenting necessary modifications into the Electronic Health Record (EPIC or Axium).

• Responsible for checking all messages and taking action when necessary to adjust, modify or cancel appointments

• Handle patient inquiries by interpreting and applying dental school and clinic policies and provide information

• Securely store and handle records in compliance with legal requirements, including HIPAA regulations

   

Work Location:

Onsite – this role is expected to work onsite and is located in Aurora, CO.

Why Join Us:

At the School of Dental Medicine, University of Colorado Anschutz Medical Campus, you'll find an incredible opportunity to contribute to the field of dentistry while advancing your career. As part of our esteemed institution, you'll have access to cutting-edge research facilities, state-of-the-art equipment, and a collaborative and supportive environment. Join our team of dedicated professionals who are passionate about providing exceptional dental care, advancing oral health, and making a difference in patients' lives. With opportunities for growth, professional development, and meaningful impact, working with us offers a rewarding and fulfilling career in the dynamic field of dental medicine.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Three (3) years of relevant experience in an occupation related to the work assigned to this position

  • Substitution: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Previous experience working in a Medical or Dental office.

• Prior experience working in a fast-paced environment

• Bilingual, Spanish-speaking.

• Computer skills: axiUM, EPIC

• MS Office: Outlook, Power Point, Word.

Knowledge, Skills and Abilities:

• Ability to think critically and make decisive judgements

• Ability to identify problems and recommend solutions.

• Ability to effectively communicate at all levels, including physicians, leadership, and staff.

• Ability to work within large, complex healthcare systems.

• Ability to work independently and with minimal supervision

• Ability to maintain confidentiality and communicate in person, by phone, or in writing.

• Ability to attest to computer proficiency and learn new computer applications.

• Ability to keyboard/type, write legibly, and accurately record information.

• Ability to analyze and interpret data.

• Ability to organize workflow with particular focus on tracking patient care and improving patient flow.

Conditions of Employment:

• Current Basic Life Support (BLS) for Healthcare Providers issued by American Heart Association or American Red Cross healthcare provider level CPR certification or within 90-days of hire.

• Maintains all required licensure and certifications for position.

• Must be able to work in-person.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: SDMHR, sdmhr@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by 4/23/26. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $49,400-$59,774

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.