Comptroller- Statewide Mail Office Administrator

Applications must be filed at 
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00057522

We endeavor to maintain timely communication with all applicants by updating application statuses as promptly as possible. For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates.

Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.

Are you ready to grow and make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence drive the culture here at the Comptroller’s Office. We take pride in the work we do serving as State’s accountant, tax collector, treasurer, and much more! The Comptroller’s office serves virtually every citizen in the state. As Texas’ chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take our collective commitment to public service very seriously. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance. 

Click here to see an inside look at the Texas Comptroller’s office

About The Division

Statewide Procurement Division connects vendors with state purchasers and contract opportunities, and help state and local government entities procure non-IT goods and services through easily accessible contracts that meet their needs.

General description

The Comptroller’s office is seeking a Statewide Mail Office Administrator in the Statewide Procurement Division. 

Administrative Assistant III performs journey-level administrative support and/or technical assistance work. Work involves providing administrative support including disseminating information, assisting with maintaining filing systems, and preparing and editing reports and documents. .

Administrative Assistant IV performs senior-level administrative, consultative services, and/or technical assistance work. Work involves metering, receiving, and outgoing mail transport operations; planning, developing, implementing, and maintaining the Statewide Mail program and providing consultative services and technical assistance to program staff and governmental agencies. 

Candidates may be hired at one of two levels depending on qualifications and experience.

Apply today and help the Comptroller's office keep the Texas economy strong.

Work Hours

8 a.m. to 5 p.m., Monday through Friday, 40 hours.  Occasional weekend and/or early morning and/or late evening work may be required.  Actual work hours may change based on business need.  Must be able to work flexible hours during legislative sessions, state holidays, and skeleton staff days or as needed.

Administrative Assistant III: $3,750.00-$4,000.00
Administrative Assistant IV: $4,083.33-$4,416.67 

Minimum Qualifications

• Graduation from an accredited high school or successful completion of the General Educational Development test (GED).

• 2-4 years of experience performing mail operations, delivery and/or courier service operating a delivery vehicle.

Preferred Qualifications

• Experience with on-the-job use of USPS domestic mail manual rules and regulations.

• Experience with delivery driving in the Austin and/or Travis County area.

• Experience using Pitney-Bowes and/or Neopost Hasler metering machines.

• Experience with delivery vehicle care.

• Experience using a PC with Microsoft based products.

• Experience working for a State or Local Government entity.

Licenses and Certifications

A valid Texas (or state of residency) driver’s license and a satisfactory driving record are a condition of employment. Applicants offered an interview must present the following documents at or before the interview: A state issued driving record for the last 36 months; valid Texas driver’s license (or state of residency driver’s license); and current proof of automobile insurance.

In this role you will:

Administrative Assistant III

• Serve as administrator for the business databases, monitors daily postage usage by agency, manages all agency postage accounts and provides monthly, annual, and ad hoc postage, volume and weight reports

• Provides customers with information and service to meet all inquiries, outgoing mail and other mail service requests.

• Monitors correct postage rates, postage metered and prepare and submit forms and reports daily.

• May develop or assist in development of procedures and train others and performs related work as assigned.

• Identifies and resolves system and equipment problems and works with vendors as required.

Administrative Assistant IV

• Assists with daily sorting, weighing and application of correct postage by mail class using high volume metering machines for outgoing customer agency mail. Prepares and submits daily manifest forms.

• Serves as administrator to the business database, monitors daily postage usage by agency, manages all agency postage accounts and provides monthly, annual, and ad hoc postage, volume and weight reports. Develop procedures for all mail equipment and systems including DM metering machines, systems and equipment.

• Identifies training needs, assists in developing training material, and trains and supports Statewide Mail Metering Team staff as required. Trains and assists employees on all Statewide Mail equipment and systems.

• Provides customers information and service to meet all inquiries, outgoing mail and other mail service requests.

• Identifies and resolves system/equipment problems and works with vendors as required.

• Drives an agency mail vehicle to pick up and deliver mail, warrants, certified and other mail to state agencies or working with Messenger Team members as directed.

Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Important Note to the Candidate:

 
Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Click on the occupational category for the position.

Additional MOS can be found at the State Auditor’s Office, 

Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas:

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller’s Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

Resumes will not be accepted in lieu of completed applications. The application must contain the necessary information in the work history for the applicant to qualify for the position.

An applicant must be eligible to work in the United States to be hired at the Comptroller’s office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.