Regional Office Administrator
Chicago, Illinois, United States of America
Full Time
2 weeks ago
Key skills
Leadership
About this role
At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
Dinsmore is seeking a Regional Office Administrator at our Chicago, IL location who will manage all administrative and HR functions, including personnel, facilities and daily office operations in our Chicago, Cleveland and Denver offices. Successful candidates should have a demonstrated capacity to manage and prioritize multiple tasks efficiently to meet deadlines on a timely basis, can adapt to current and future responsibilities, as well as the willingness to expand responsibilities as needed.
Responsibilities
• Supervision of legal administrative assistants and other administrative personnel
• Ensure proper staffing, monitor workloads and overtime. Continuously review attorney support needs/staffing goals of the firm, and make recommendations to increase or decrease personnel, as necessary
• Recruitment of legal administrative assistants and administrative personnel in accordance with Human Resources processes
• Administration of the firm's evaluation process for non-attorney personnel – all in accordance with Human Resources guidelines and procedures
• Assist with employee onboarding, equipment setup, and exiting processes.
• Conduct local orientation of new hires
• Serve as first point of local contact for non-legal personnel issues, including counseling issues, personal issues and corrective actions
• Handle all aspects of facility maintenance, including building security, office assignments, office moves and supplies
• Work with Office Managing Partners to develop and carry out strategies to promote each Office
Requirements
• Bachelor's Degree or commensurate professional work experience
• Ability to travel without restriction up to 40% of the time is a must
• Knowledge of legal or other professional service organizations with prior experience managing office operations
• Able to handle multiple tasks effectively
• Can identify and analyze complex issues and problems and is self-motivated to recommend and implement solutions
• Can manage office functions economically and efficiently
• Maintains excellent interpersonal relationships and communications with attorneys and staff personnel
• Demonstrates excellent supervisory and leadership skills
• Previous law firm experience with emphasis in HR is a plus. The Cleveland Office currently practices mainly Intellectual Property Law, so some exposure to IP Law would be helpful an existing membership in Association of Legal Administrators is a plus
Equal Opportunity Employer
Dinsmore is seeking a Regional Office Administrator at our Chicago, IL location who will manage all administrative and HR functions, including personnel, facilities and daily office operations in our Chicago, Cleveland and Denver offices. Successful candidates should have a demonstrated capacity to manage and prioritize multiple tasks efficiently to meet deadlines on a timely basis, can adapt to current and future responsibilities, as well as the willingness to expand responsibilities as needed.
Responsibilities
• Supervision of legal administrative assistants and other administrative personnel
• Ensure proper staffing, monitor workloads and overtime. Continuously review attorney support needs/staffing goals of the firm, and make recommendations to increase or decrease personnel, as necessary
• Recruitment of legal administrative assistants and administrative personnel in accordance with Human Resources processes
• Administration of the firm's evaluation process for non-attorney personnel – all in accordance with Human Resources guidelines and procedures
• Assist with employee onboarding, equipment setup, and exiting processes.
• Conduct local orientation of new hires
• Serve as first point of local contact for non-legal personnel issues, including counseling issues, personal issues and corrective actions
• Handle all aspects of facility maintenance, including building security, office assignments, office moves and supplies
• Work with Office Managing Partners to develop and carry out strategies to promote each Office
Requirements
• Bachelor's Degree or commensurate professional work experience
• Ability to travel without restriction up to 40% of the time is a must
• Knowledge of legal or other professional service organizations with prior experience managing office operations
• Able to handle multiple tasks effectively
• Can identify and analyze complex issues and problems and is self-motivated to recommend and implement solutions
• Can manage office functions economically and efficiently
• Maintains excellent interpersonal relationships and communications with attorneys and staff personnel
• Demonstrates excellent supervisory and leadership skills
• Previous law firm experience with emphasis in HR is a plus. The Cleveland Office currently practices mainly Intellectual Property Law, so some exposure to IP Law would be helpful an existing membership in Association of Legal Administrators is a plus
Equal Opportunity Employer