Office Administrator

Role Overview

• Under general supervision and according to established policies and procedures, the Office Administrator will be responsible for providing the day-to-day management of administrative functions related to Human Resources, Operations and Facilities, Administrative Support, and Financial Planning for the assigned office location.
• Serves as a trusted operational advisor to office leadership, proactively identifying issues, anticipating needs, and ensuring that day-to-day operations function smoothly.
• Performs assigned human resources functions for the office, ensuring fair and consistent implementation of human resources policies and procedures and compliance with applicable federal, state and local employment laws.
• Responsible for full cycle performance management of direct reports, including direct supervision, training, coaching, evaluation, and compensation review.
• Partners with Human Resources on direct report employment-based decisions related to promotion, performance improvement, and termination.
• Prepares and maintains business professionals compensation budget and oversees financial management functions for the office.
• Maintains office operating expense and capital budget, reviews and analyzes the office budget variance report on a monthly basis, and prepares and submits monthly budget variance report.
• Manages facilities management functions for the office, ensuring the office is well-maintained and oversees the purchasing, inventory control, and vendor relations for the office.

Requirements

• Bachelor’s degree or equivalent required.
• Minimum of 5–7 years of experience as an Office Administrator or senior-level business manager, preferably within a legal or professional services environment.
• Proven track record of progressive success in human resources or administrative management with a growing organization.
• Demonstrated leadership and management capabilities, with a strong ability to implement initiatives and drive positive organizational change.
• Experience in facilities management, including design, construction, contract negotiation, and project oversight, is a plus.
• Solid understanding of basic accounting principles and experience with budget management.
• Strong written and verbal communication skills, with the ability to interact effectively and diplomatically with attorneys, business professionals, and external vendors.
• Excellent organizational, project management, and problem-solving skills.
• Strong relationship-building and team leadership abilities.
• Demonstrated strong business acumen, judgment and decision-making skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Benefits

• health/welfare benefits
• retirement plan
• paid time off