FWS Student Assistant - Provost

The Academic Planning Student Assistant position will provide administrative support to the Undergraduate Council (UGC) and the General Education Council (GEC). They will also serve as a type editor for the undergraduate catalog. This role requires a detail‑oriented student with strong communication, organizational, and editorial skills. The student worker will assist with meeting preparation, documentation, faculty communications, and catalog editing.

Undergraduate Council (UGC) and General Education Council (GEC) Support

• Schedule council meetings in collaboration with the Council Chairs
• Prepare meeting agendas for the Undergraduate Council and General Education Council.
• Attend meetings and accurately take minutes.
• Distribute agendas, minutes, and related materials to council members.
• Assist in collecting, organizing, and tracking course and program proposals.
• Communicate professionally with faculty and staff regarding council processes and required actions.
   

Undergraduate Catalog Type Editing

• Serve as a type editor for the undergraduate catalog.
• Review and edit catalog entries for accuracy, clarity, and consistency.
• Ensure compliance with editorial standards, formatting guidelines, and policy requirements.
• Assist with tracking catalog updates and coordinating revisions with academic units.

Minimum Qualifications:

• Strong written communication skills.
• Ability to create well‑structured agendas and take clear, accurate minutes.
• Comfortable interacting with faculty and staff in a professional manner.
• Excellent attention to detail, particularly for proofreading and editing.
• Familiarity with academic policy or catalog content (preferred but not required).
• Ability to manage time effectively and work independently.
• Applicant must have a current Federal Work Study (FWS) and Summer Work Study (SWS) award for the current academic year in order to apply for this position. Applicants are asked to demonstrate proof of their FWS award by saving their “Award Overview” screen from Student Self Service as a print screen and then pasting it into a Word document and uploading it as part of any additional required application materials. If other documents (in addition to your FWS award) are required as part of your application, you must upload ALL documents as one document. To access Student Self Service, log in to single sign-on at my.usf.edu > enter Student Self Service > choose “Financial Aid” from the menu > choose “My Award and Loan Information” > click the “Award Overview” tab > save this page.  Note: This page will include applicant’s loan, scholarship, and grant information.  

 
Preferred Qualifications:

• Experience with document editing or publishing systems.
• Knowledge of undergraduate curriculum or catalog processes.
• Familiarity with Microsoft Office and Teams.

 
Standard Learning Objectives: 
As a result of this position, student will be able to:

• Demonstrate basic employability skills such as: timeliness to work, appropriate dress, interpersonal communication, and time management
• Receive and solicit feedback from supervisor and effectively apply feedback on the job
• Assess workplace and demonstrate how personal talents, skills, and knowledge fit into the employer’s goals, mission, and vision
• Communicate transferable and functional skills to prospective employers 

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF 

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws: 

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.  This job description does not constitute an employment contract.