Temporary Program Communication & Marketing Administrative Specialist

Job Summary 

The overall purpose of this position is to develop and maintain various forms of content in support of the goals and communication objectives of IEEE-HKN.  The incumbent in this position is responsible for understanding communication requirements; following established standards and best practices; proactively researching assigned and self-identified content topics; creating content for a variety of staff, volunteer, member and public audiences; collaborating with staff and volunteer subject matter experts; and supporting communication plans for a variety of highly-visible IEEE-HKN  and operations that support IEEE's strategic goals.

Projects include, but are not limited to, content for slide decks, multimedia presentations , web page content, video content, podcasts and webinars, technical content as assigned, reports, and planning documents. The contributions of this individual will improve the effectiveness of communications and increase the marketing effectiveness of IEEE-HKN.   Assists the IEEE-HKN Board, Committees and staff to achieve their target objectives and goals

The role reports to the Director, works with the IEEE-HKN team and functions as both an individual contributor and part of staff and volunteer teams. The role does not manage any direct reports. 
 

Specific duties include but are not limited to:

Communications & Marketing: 60%

• Review, organize and disseminate IEEE-HKN content to all of the IEEE-HKN communication channels

• Supports the IEEE-HKN team to gather and assemble data to inform communications

• Ensure content and deliverables meet staff, volunteer, user, technical and creative expectations.

• Develop and produce IEEE-HKN newsletters for a variety of audiences

• Review and update existing content such as web pages, electronic presentations, and other electronic communications.

• Edit and create video content for IEEE-HKN social media, website, IEEE-HKN Podcasts and Webinar series, and for promotional purposes.  

• Storytelling to communicate the value and engagement opportunities of IEEE-HKN

• Proactively work with staff and volunteer teams to raise awareness and socialize content to targeted audiences.

• Use proven best practices, methods and standards.

• Collaborate with staff on the content of the IEEE-HKN website

• Serve as staff contact and support for content and communications issues.
   

Support  Events and Initiatives: 15%

• Collaborate with other members of the IEEE-HKN team to support communications necessary for successful events

• Collaborate with volunteers and staff to document results of each event and awareness overall.

• Support the IEEE-HKN PR & Communications Committee and IEEE-HKN Events and related committees.

• Attend events as assigned by management.

Administrative Tasks: 25%

• Cross train in IEEE-HKN business and administrative processes

• Prepare timelines, documents and manuals to promote collaboration and organization

• Collaborate with the EA Student & Academic Team, EA marketing, IEEE, including Marketing, Corporate Activities, the IEEE Foundation, Technical Activities and Legal & Compliance, and others as needed. 

• Perform other related duties as assigned.

Skills and Requirements

• Possesses excellent verbal, written, organizational skills and strict attention to detail.

• Ability to effectively compose communications intended for audiences who read/write English as a 1st or 2nd language.

• Ability to write and tailor content for a variety of audiences.

• Fluent in business English and capable of speaking effectively on the telephone and in person-to-person situations.

• Strong command of various Microsoft Office Suite and Adobe Acrobat Professional is required, including high proficiency with Microsoft PowerPoint presentations.

• Working knowledge of HTML and CSS preferred. WordPress experience a plus

• Sound Editing and Podcast experience a plus

• Experience with basic graphics and photo manipulation, preferably using Adobe Photoshop and video editing software.  Canva a plus

• Must be a technologically savvy worker with a positive and proactive attitude

• Handles multiple assignments simultaneously with changing priorities, meeting deadlines and resolving issues.

• Excels at working independently and among a diverse team in a fast-moving environment.

• Able to work with minimal supervision, interfacing with multiple stakeholders and demonstrating flexibility and creativity.

Hours Expected: 

• Up to 30hrs a week.

Education

• Bachelor's degree or equivalent experience

• Communications or a related discipline Req

   

   

Work Experience

• Less than 2 years Equivalent experience writing and editing for the web and other electronic communications; social media experience, planning and executing content in support of communications campaigns; and following corporate brand, style and usage guides. Req

• Prior association experience Pref

• Experience working with volunteer Boards and Committees Pref

Salary Range: 

• $30-$35/hr.

Other Requirements:

As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply. 


PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.


='For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under ' + + '. 


'IEEE is an EEO/AAP Employer/Protected Veteran/Disabled 

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'Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. '