Market Administrator

Morgan Stanley is a global financial services firm that helps clients reach their financial goals. The Market Administrator is responsible for providing administrative support to the Market Management Team, assisting with expense management, office administration, and management support tasks.

Responsibilities:

• Manage Travel & Entertainment (T&E) and Events and Conferences (EnC) expense requests to ensure compliance with Firm policy utilizing online business systems
• Coordinate events and meetings for the market, including all pre-approvals, event logistics/planning and accounting for meetings including Market Management, Regional Councils, National Sales partners, external wholesalers, and others as directed
• Work with Accounts Payable to manage invoices, vendor set up/maintenance, payment reconciliations or issues
• Maintain and review market finance and expense management information in collaboration with MBSO and/or BSO
• Navigate firm resources and act as a liaison with Regional Administrators in addition to other various internal and external business partners, including managing requests and escalating as needed
• Provide organizational support for Human Resources by leveraging associated HR systems (I-9 processing, New Hire onboarding, internal transfers and employee termination paperwork)
• Proactively participate in firm initiatives directed by local management
• Communicate and manage firm initiatives for the market (e.g., Global Volunteer Month, Annual Appeal) as well as regional initiatives as directed
• Actively engage in available training and education programs to maintain current status on policies, procedures and risk awareness (including licensing requirements for market personnel)
• Facilitate and/or conduct ad hoc projects, training, and events for the market as necessary
• Perform administrative functions for Market Management Team, including telephone coverage, business travel arrangements, and file & calendar maintenance
• Serve as a point of contact for market facilities and real estate management (e.g., refurbishments, reconfigurations)
• Serve as a point of contact for market personnel needs (e.g., benefits enrollment, registration/licensing, and communication of policy and updates as it relates to HR and Registration matters)
• Serve as a point of contact for local administrative tasks (e.g., Alternative Flexible Grid (AFG) checkpoints, CPR/AED training and certifications, annual certification of registrations and market data expenses)
• Lead office management efforts, including maintaining office supplies, ordering business cards and stationery, maintaining business continuity plans, and acting as point of contact for facilities management
• Assist with firm remediations as needed
• Act as a point of contact for technology projects, migrations, equipment installs/ replacements
• Maintain up-to-date office utilization information in the firm’s internal system
• Provide guidance and point of contact for Branch Administrators
• Coordinate with Branch Administrator(s) as it relates to market driven projects and ensuring back-up Administrator coverage
• Administer other duties as delegated by the Market Management Team