Associate Director of Information Services and State Reporting

Company Description

About KIPP Team and Family

KIPP TEAM & Family is our network office that includes support teams - such as Leadership Development, Recruitment, Advocacy, Facilities, Finance, HR and more - dedicated to empowering our schools and ensuring the success of KIPP students throughout New Jersey and Miami. Our schools are part of the nationally recognized “Knowledge Is Power Program” network of free, open-enrollment, college-preparatory public schools dedicated to preparing students for success in college and in life in our schools located in Newark, NJ, Camden,NJ,  Paterson, NJ, and Miami, FL.

Job Description

Here’s what you need to know:

The Associate Director of Information Services and State Reporting will lead KIPP Miami and its future Florida regions with its data reporting requirements to ensure it secures funding. They will work virtually across all teams from enrollment, school and regional operations, data, and academics to ensure that we are accurately collecting and reporting data to the local district, state and federal government. This data drives our access to funding and ensures we stay in good standing with various laws. They will ensure that we are “audit-ready” at any time and maintain accurate information in anticipation of state Full Time Enrollment (FTE) counts by training others, managing reporting, and ensuring the campus-based registrar has the systems and resources to keep our schools' reporting accurate and on time.

Here's what you'll do:

State FTE Reporting

• Project manage all aspects of FTE submissions to the State of Florida. Manage DOE survey submissions, ensuring accurate and timely transmissions by reviewing and correcting errors, validating, and handling exception reports.
• Validate FTE information with school and district-level administrators.
• Train schools to facilitate the collection of student and staff information in Focus, our School Information System (SIS).
• Oversee data preparation and system accuracy for FEFP audits, collaborate with schools and departments during audit reviews, and implement corrective actions and process improvements to prevent future audit findings.
• Liaison and coordinate with FLDOE and consortium for all submissions and data templates.
• Coordinate with different internal teams to ensure timely submissions:
• Ensure that the school follows all state and federal data collection/ reporting requirements. 
• Coordinate with the Teaching and Learning team to annually update the Academic Program Guide to ensure course coding and scheduling guidelines are in alignment with state law. 
• Coordinate with the Director of Student Experiences (DSE) on all culture-related data. 
• Coordinate with Exceptional Student Education (ESE) for all ESE data points related to FTE submissions
• Assist in the development of the curriculum bulletin, prepare subject selection cards, and aid in the production of the Master Schedule.
• Drive regional enrollment processes in Focus, including roll-over timelines, audit timelines, and data submission deadlines. 
• Respond to inquiries regarding registration, foreign student registrations, student records, FTE accounting and reporting, and master schedule compliance. 
• Audit student registration processes at schools, including student record keeping and scheduling.
• Audit FTE submissions for errors and run simulation reports.
• Verify student enrollment for various local or state agencies, as required.
• Serve as custodian of student records; review the retention of student records and ensure compliance with State and district regulations pertaining to the same.
• Run audit reports on student records in compliance with graduation requirements. 
• Review data submissions for additional high school funding streams, including CTE, DE, and other weighted funding categories. 
• Coordinate with school staff and human resources to ensure the accuracy of ACES and staff onboarding processes and data submissions. 
• Maintain all backup documentation related to FTE reporting.

Internal Regional Compliance

• Work with school operations leadership to ensure compliance communication is turnkeyed and action steps are completed at the schools.  
• Support updates to the Code of Conduct, Family Handbook, Student Services Guide, and Academic Program Guide to align with any legislative changes. 
• Coordinate with school staff for enforcement and accountability of attendance protocols.
• Ensure the enforcement and accountability of truancy reports and reporting to the state. 
• Ensure the enforcement and accountability of student culture and discipline protocols and documentation at schools. 

Student Information System (SIS) Management 

• Attend all FLDOE, consortium, and Focus training and turnkey necessary updates and training. 
• Deliver data-entry training for school staff.
• Coordinate and support KIPP internal teams, including the Data Team, Director of ESE, Teaching and Learning, and Student Experiences, to ensure compliance with Focus and internal reporting needs for schools. 
• Provide technical assistance and issue resolution for SIS users on “Tier 1” data compliance support to schools. 
• Confirm the accuracy of data fields on submissions for federal and state grants.
• Confirm data in the ongoing FLDOE reports of school.

Team Management

• Manage campus-based registrar role.
• Monitor data entry operations at each school for accuracy and timeliness.
• Lead the registrars in setting goals, driving the work to hit the goals, and holding the team accountable.
• Ensure that registrars enter all data at the school level in a timely and accurate manner.
• Manage, support, train, and coach the registrars on SIS operation.
• Ensure staff actively participate in required training.
• Provide and lead as necessary professional development opportunities to ensure high performance and nurture the professional growth of the team.
• Lead team in addressing any audit findings or corrective action plans  

Qualifications

The ideal candidate for this role should possess the following qualifications:

• Bachelor’s degree from an accredited institution - required
• Excellent computer skills with database familiarity, including manipulating data and writing formulas. - required
• Strong written and oral communication skills.
• Strong organization skills and meticulous attention to detail.
• Knowledge of and ability to interpret and apply state statutes, rules, and district policies to operational activities.
• Ensure adherence to Florida Department of Education (DOE) student records requirements.
• Working knowledge of the Florida Education Finance Program (FEFP).
• Ability to multitask with competing priorities in a fast-paced environment.
• Ability to manage multiple projects simultaneously and comfortably with ambiguity.
• Ability to troubleshoot and manage high-stress situations with a calm and positive demeanor.
• A history of building relationships and driving results.
• A passion for the mission, vision, and values of KIPP TEAM and Family.
• Comfort working both independently and across teams.
• Accustomed to giving and receiving feedback.
• Solution-oriented continuous learner.
• Experience using Focus or other Student Information Systems 
• Has demonstrated effective outcomes and results, and wants to be held accountable for them
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Previous experience in an educational or non-profit setting
   

Additional Information

The salary range for this role is $110,000 - $120,000. Salary ranges at KIPP are set based upon the role level and function using benchmarks in the education and non-profit sector and allow for growth within the role.  Individual compensation will be set based on a variety of factors, including but not limited to: relevant professional experience and qualifications; education, skills and training; and market conditions.  

In addition to a competitive salary, KIPP offers a generous benefits package, including, but not limited to, the following:  

• Robust benefits that include medical, dental, and vision 
• KIPP 403b retirement plan, including matching contributions
• A school-issued laptop
• Generous Time-Off Policy
• Up to 12 weeks 100% parental leave for primary caregivers
• Employer-paid life insurance
• Extensive optional ancillary benefits, including short-term and long-term disability, and accident and hospital indemnity

Our organization is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion, national origin, citizen status, marital status, physical or mental disability, military or veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Our organization will make a reasonable accommodation to known physical or mental limitations of a qualified applicant or employee with a disability unless the accommodation would impose an undue hardship on the operation of the organization. No questions on this application are asked for any unlawful purpose.

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